Administrative Officer

Job Summary

Key Responsibilities

• Oversee and manage day-to-day administrative operations to ensure a smooth office workflow.
• Maintain organized and up-to-date records, reports, and documentation.
• Manage calendars, schedule meetings, and assist in coordinating internal and external appointments.
• Handle correspondence, prepare reports, and draft professional communications as required by the CEO and management.
• Coordinate internal communications between departments to ensure seamless collaboration.
• Communicate and follow up with vendors and service providers regarding orders, quotations, and service requests.
• Provide direct administrative assistance to the CEO, including scheduling, document preparation, and project coordination.
• Maintain confidentiality and professionalism while handling sensitive company or management information.
• Serve as a point of contact for customer inquiries and concerns via email, phone, or in person.

Requirements & Qualifications

• Bachelor’s degree in Business Administration, Management, or a related field.
• Minimum 3 years of experience in administrative coordination, executive assistance, or office management.
• Experience working directly with senior management or a CEO is highly preferred.
• Proficiency in Google Workspace (Google-Drive, Sheets, Docs), Microsoft Office (Word, Excel) and emails communication.
• Strong communication and interpersonal skills in English (spoken and written).
• Proven ability to multitask, prioritize, and handle confidential matters professionally.
• Detail-oriented, solution-driven, and adaptable in a fast-paced environment.
• Immediate joiners preferred.

• Location: Dubai Silicon Oasis, Dubai, UAE

• Work Hours: 1:00 PM – 10:00 PM