Administrative Executive (Male Candidates Only)
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Key skills for this role
About the Role
Aims Healthcare LLC seeks a reliable Administrative Executive to provide daily administrative and operational support to the management team in Dubai. Responsibilities include office operations, business support, and executive assistance.
Key Skills for This Role
Responsibilities
- Oversee daily office operations, including vendor coordination and supply management
- Maintain well organized filing systems (physical and digital) for company records
- Draft and format internal communications, memos, reports, and letters
- Assist in interdepartmental communication and coordination
- Track client leads, follow up on proposals, and manage meeting schedules
- Prepare business documents, proposals, and presentations for client facing activities
- Update and manage CRM entries to ensure accurate client data
- Organize logistics for meetings, events, and travel arrangements
- Manage calendars, appointments, and travel plans for senior executives
- Prepare meeting agendas, take minutes, and follow up on action items
- Act as a point of contact for executives for internal and external communication
- Handle sensitive and confidential information with professionalism and discretion
Requirements
- Bachelor's degree in Business Administration, Management, or related field
- 1–3 years of experience in administrative, coordination, or executive support roles
- Fluency in English
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace
- Familiarity with CRM tools is an advantage
Full Job Posting
Job Overview
- We are seeking a reliable and detail oriented Administrative Executive to provide daily administrative and operational support to our management team in Dubai.
- This role is best suited for a male candidate who possesses strong organizational skills and can manage both routine tasks and high level coordination effectively.
- The ideal candidate will have prior experience in office administration, executive assistance, or coordination roles, and be comfortable working in a fast paced business environment supporting senior leadership and the Business Development team.
Key Responsibilities
- General Administration: Oversee daily office operations, including vendor coordination and supply management
- Maintain well organized filing systems (physical and digital) for company records
- Draft and format internal communications, memos, reports, and letters
- Assist in interdepartmental communication and coordination
- Business Support: Track client leads, follow up on proposals, and manage meeting schedules
- Prepare business documents, proposals, and presentations for client facing activities
- Update and manage CRM entries to ensure accurate client data
- Organize logistics for meetings, events, and travel arrangements
- Executive Assistance: Manage calendars, appointments, and travel plans for senior executives
- Prepare meeting agendas, take minutes, and follow up on action items
- Act as a point of contact on behalf of executives for internal and external communication
- Handle sensitive and confidential information with professionalism and discretion
Candidate Requirements
- Bachelor's degree in Business Administration, Management, or related field
- 1–3 years of experience in administrative, coordination, or executive support roles
- Male candidates only (role specific requirement)
- Fluency in English is essential
- Strong written and verbal communication skills
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace
- Familiarity with CRM tools is an advantage
- Immediate joiners preferred
Pay
- Up to AED 5,000.00 per month
Work Location
- In person
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