Administrative Executive
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Key skills for this role
About the Role
CPG Corporation is seeking an Administrative Executive to handle finance, HR, IT support, and office administration duties in Dubai. Responsibilities include cash flow management, payroll, employee records, visa processing, IT troubleshooting, and front desk reception.
Key Skills for This Role
Responsibilities
- Disburse daily cash flow and oversee that all expenses are properly documented and accounted
- Prepare annual budget and forecast
- Prepare monthly payables and ensure invoices are paid on time
- Prepare monthly accounting reports for finance
- Maintain and update employee database
- Coordinate with HR head office on HR related issues
- Process staff residence visas and assist with immigration matters
- Troubleshoot IT issues when necessary
- Take charge of company front desk (reception)
- Monitor office supplies and staff movement
Requirements
- Experience in accounting, HR, and office administration
- Knowledge of visa processing and immigration procedures
- Basic IT troubleshooting skills
- Strong organizational and communication skills
Full Job Posting
Finance
- Disburse daily cash flow and oversee that all expenses are properly documented and accounted accordingly.
- Prepares annual budget and forecast and reforecast.
- Prepares monthly payables and see to it that all invoices are paid on time and payment to sub contractors are paid accordingly.
- Ensures that receivables are properly accounted and recorded and invoices are prepared and recorded accordingly.
- Prepares the monthly accounting reports for finance Trail Balance, General Ledger and cash flow disbursement to be submitted to CPG Dubai finance.
Human Resource
- Perform duties as directed in accordance with the company’s policy and procedures.
- Assumes full responsibility in maintaining and updating employee’s database, coordinates with HR head office on all various HR related issues when needed.
- Maintain records on various leave applications, ticket booking entitlement and other related issues when needed.
- Coordinates and process various requirements of staff if needed like preparing letters needed in processing their requirement for various issues, prepares certification letters for different issues when needed.
- Prepares documents needed in processing staff residence visa and assist to apply for visit visas of needed.
- Acts as PRO and Assist staff in immigration matters to prepare documents for renewal of visas, renewal of membership and all other matters.
- Keeps confidential records of employees.
- Assist employees on other requirements when needed.
IT
- Troubleshooting of Information Technology (IT) issues when necessary.
- Procurement of hardware and software.
- Coordinate with head office IT Department for support if need arises.
- Assist users on all IT related issues.
Office Administration
- Takes charge of company front desk (reception).
- Receives incoming calls and courier/deliveries.
- Provide document control support to projects and office operations.
- Monitors office supplies and staff movement
- Monthly meeting to discuss Admin HR Accounts updates.
- Visit Government office and any offices if required for submissions/ renewals/ enquiries
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