Administrative & Events (UAE National / Emirati) (m/f/d)
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Key skills for this role
About the Role
Halian seeks an Administrative & Events Coordinator (UAE National) in Abu Dhabi. The role serves as first point of contact for visitors, supports office administration, and coordinates internal events.
Key Skills for This Role
Responsibilities
- Welcome visitors, clients, guests, and VIPs professionally
- Manage reception operations and maintain a positive first impression
- Handle incoming calls, enquiries, correspondence, and visitor coordination
- Support meeting room scheduling and visitor logistics
- Provide day to day administrative support across departments
- Coordinate calendars, meetings, room bookings, office supplies, and office services
- Prepare reports, presentations, correspondence, and administrative documentation
- Liaise with internal stakeholders and external vendors
- Assist with planning and coordination of internal events, workshops, team activities, and corporate functions
- Coordinate invitations, attendee registration, logistics, vendors, catering, and venue setup
- Support event day execution and stakeholder coordination
- Anticipate issues and proactively propose solutions
Requirements
- 2–5 years experience in Reception / Office Administration / Administrative Coordination
- Experience in Office Coordination / Guest Relations
- Experience in Customer Service
- Experience in Event Coordination
- Proficiency in Microsoft Outlook, Word, Excel, Teams
- Excellent interpersonal and communication skills
Full Job Posting
Purpose of the Role
- Serve as the first point of contact for visitors, clients, and stakeholders while supporting office administration, internal coordination, and company events. The role requires a highly professional, energetic, and proactive individual capable of balancing front office responsibilities with office c
Key Responsibilities
- Welcome visitors, clients, guests, and VIPs professionally.
- Manage reception operations and maintain a positive first impression of the organization.
- Handle incoming calls, enquiries, correspondence, and visitor coordination.
- Support meeting room scheduling and visitor logistics.
- Provide day to day administrative support across departments.
- Coordinate calendars, meetings, room bookings, office supplies, and office services.
- Prepare reports, presentations, correspondence, and administrative documentation.
- Liaise with internal stakeholders and external vendors.
- Assist with the planning and coordination of internal events, workshops, team activities, employee engagement initiatives, and corporate functions.
- Coordinate invitations, attendee registration, logistics, vendors, catering, and venue setup.
- Support event day execution and stakeholder coordination.
- Ensure smooth participant and visitor experience.
Must Have Experience
- 2–5 years experience in Reception / Office Administration / Administrative Coordination
- Office Coordination / Guest Relations
- Customer Service
- Event Coordination
Technical Skills
- Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft Teams
- Meeting scheduling
- Calendar management
- Administrative reporting
- Vendor coordination
Communication
- Excellent interpersonal and communication skills
- Comfortable interacting with executives, visitors, employees, and external stakeholders
- Strong verbal communication and personal presentation
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