Administrative Coordinator
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Key skills for this role
About the Role
To ensure smooth and efficient office operations by coordinating administrative activities, managing communications, and supporting multiple departments to enhance overall organizational productivity.
Key Skills for This Role
Full Job Posting
Job Description
To ensure smooth and efficient office operations by coordinating administrative activities, managing communications, and supporting multiple departments to enhance overall organizational productivity.
Responsibilities
- Manage office operations, including supplies, maintenance, and office layout.
- Schedule and coordinate meetings, appointments, and office events, and handle travel arrangements.
- Serve as a central point of contact for internal and external communications, preparing and distributing various forms of correspondence.
- Maintain organized filing systems, both physical and electronic, and update databases and records.
- Plan and execute company events, meetings, and conferences, handling logistics and arrangements.
- Assist in budget preparation and monitoring, ensuring expenses are within allocated limits.
- Provide administrative support to multiple departments, preparing reports, presentations, and other documents.
- Support HR in onboarding new employees and maintaining employee records.
Qualifications
- Bachelor’s degree in business administration, Management, or a related field
- Diploma in Administration or Office Management is an advantage
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Strong organizational and communication skills
- ****Desired Experience****
- 3–5 years of experience in administrative coordination or office management roles
- Experience in managing office operations, scheduling, and documentation
- Exposure to event coordination and travel arrangements
- Basic experience in budget tracking and expense management
- Ability to handle multiple tasks and work in a fast-paced environment
About Us
malomatia is a leading Qatar-based IT services and solutions provider, bringing together top Qatari and international talent to deliver innovative, end-to-end technology solutions that empower clients to achieve their strategic goals.
Our mission
Empowering Qatar’s businesses and governments to leap into the digital future with agile, knowledge-driven solutions.
Our vision
To become Qatar’s trusted knowledge partner in digital transformation, disrupting industries, shaping the future, and building a world-class tech ecosystem.
Driving change that makes a real impact
Since 2008, malomatia has been driving Qatar’s digital transformation through innovative, ISO-certified IT solutions.
With expertise across key public and private sectors, we empower the nation’s vision with advanced services in cloud, cybersecurity, AI, and contact center excellence, elevating the role of technology in shaping Qatar’s sustainable future.
About The Team
Established in 2008, malomatia is a Qatari leader in IT services and digital transformation.
We serve key sectors including Government, Healthcare, Education, Customs, and Transportation, delivering impactful solutions that support national development goals.
Powered by a diverse team of skilled Qatari and international IT professionals, we deliver innovative, high-value digital solutions tailored to the unique needs of our clients.
Our mission is to inspire customers to thrive through digital excellence, and we envision becoming the trusted partner of choice in building a smarter society through technology and talent.
We are driven by core values that define our culture and approach: ownership, integrity, empathy, teamwork, transparency, agility, excellence, trust, and innovation.
Join us in shaping the future of technology in Qatar
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