Administrative Assistant ( UAE National Only )
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Key skills for this role
About the Role
Fakeeh University Hospital is seeking an Administrative Assistant (UAE National) to provide clerical and office support across departments. Responsibilities include managing filing systems, answering calls, taking meeting minutes, preparing reports, and handling office supplies.
Key Skills for This Role
Responsibilities
- Provides administrative and clerical support to various departments
- Develops and maintains organized electronic and paper filing systems
- Answers telephone calls, greets visitors, manages access based on scheduled appointments, and directs inquiries
- Takes minutes and attendance during meetings; finalizes, approves, and distributes meeting minutes
- Prepares departmental reports and maintains relevant databases
- Receives and distributes incoming mail promptly
- Organizes and maintains a tidy and safe office environment
- Prepares photocopies, produces reports, spreadsheets, presentations, and other documents
- Requests, organizes, and manages office supplies and equipment
- Enters maintenance and e purchase requests as necessary
- Acts as a courier to deliver documents, papers, and reports
Requirements
- Minimum of 1 year in an administrative assistant position, preferably in healthcare
- UAE National only
Full Job Posting
About Us
- Fakeeh Health is a pioneering healthcare group brought to the UAE by the esteemed founders of Fakeeh Care Group, KSA.
- Fakeeh Health includes a network of patient focused facilities led by our flagship, Fakeeh University Hospital, where Person Centered Care (PCC) guides both patient and employee experiences.
- Aligned with our organizational values and PCC goals, we value professionals who bring experience in community engagement or corporate social responsibility (CSR).
Job Purpose
- To provide administrative, clerical, and office support across various departments, ensuring smooth operational efficiency and effective management of office functions.
Key Responsibilities and Duties
- Provides administrative and clerical support to various departments, performing delegated tasks to maintain operational efficiency and good customer service.
- Develops and maintains organized electronic and paper filing systems, ensuring all files are accurately labeled, dated, and compliant with data retention policies.
- Answers telephone calls, greets visitors, manages access based on scheduled appointments, and directs inquiries to appropriate staff.
- Takes minutes and attendance during meetings; finalizes, approves, and distributes meeting minutes promptly.
- Prepares departmental reports and maintains relevant databases, ensuring data accuracy, accessibility, and proper documentation.
- Receives and distributes incoming mail promptly, ensuring communication is directed to the appropriate individuals or departments.
- Organizes and maintains a tidy and safe office environment by managing filing cabinets, supplies, and ensuring compliance with data retention policies.
- Prepares photocopies, produces reports, spreadsheets, presentations, and other documents as requested.
- Requests, organizes, and manages office supplies and equipment, ensuring availability to meet staff needs.
- Enters maintenance and e purchase requests as necessary, coordinating with relevant departments for timely resolution.
- Acts as a courier to deliver documents, papers, and reports to concerned departments or individuals.
- Other duties as assigned within the scope of the job.
Experience
- Minimum of 1 year in an administrative assistant position, preferably in health care related field
Others
- The job description is subject to periodic review and may be updated as necessary.
- All job descriptions must be reviewed every 3 years or more often as deemed applicable to ensure they remain relevant.
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