Administrative Assistant - UAE

Job Summary:

Major Responsibilities:

• Answer and route incoming phone calls received from government authorities and emails professionally.
• Basic translations and communication with Emirati organisations
• Handle incoming and outgoing courier and postal mail.
• Maintain the office calendar, including meeting room bookings.
• Coordinate with telecom providers for phone number requests, changes, and invoice processing in accordance with company procedures.
• Follow all safety regulations and support coordination with the health and security team to ensure compliance with emergency evacuation plans and safety protocols.
• Liaise with building reception/security to facilitate visitor access and office coordination.
• Support document filing, photocopying, and general administrative data entry tasks.
• Provide assistance with hospitality arrangements for meetings and office functions.
• Assist with organising marketing events for the company
• Perform additional duties as assigned by the supervisor or the Bechtel Abu Dhabi Office Country Manager.

Education and Experience Requirements:

• UAE National (Emirati) – this role is open to UAE Nationals only. • High school diploma or basic college training. • Strong verbal and written communication skills in Arabic and English. • Basic computer literacy and familiarity with Microsoft Office (Outlook, Word, Excel). • Professional demeanor and customer service orientation. • Strong organizational and time management skills. • Willingness to learn and take initiative in a corporate environment.

Required Knowledge and Skills:

• Previous internship or work experience in an administrative support role. • Knowledge of office equipment and general office procedures. • Interest in developing a career in business support or office operations.

Total Rewards/Benefits:

• For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards

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