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Administrative Assistant to HR
BSO Real Estate Management LLC
Dubai, UAE
Full Time
Entry
Onsite
1 months ago
Microsoft Office SuiteHR AdministrationRecord ManagementOnboardingCommunicationOrganizational Skills
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About the Role
BSO Real Estate Management LLC is seeking a highly organized Administrative Assistant to support the HR department. Responsibilities include maintaining employee records, assisting with onboarding/offboarding, coordinating visa and insurance documentation, and providing general administrative support.
Key Skills for This Role
Microsoft Office SuiteHR AdministrationRecord ManagementOnboardingCommunicationOrganizational Skills
Responsibilities
- Maintain and update employee records, files, and HR databases
- Prepare employment contracts, letters, certificates, and other HR related documents
- Assist in onboarding and offboarding processes
- Coordinate employee visa, labor card, medical insurance, and other employment related documentation
- Track employee probation periods, contract renewals, and document expiries
- Support payroll preparation by maintaining attendance, leave, and employee data records
- Schedule interviews and coordinate with candidates and hiring managers
- Screen applications and maintain recruitment records
- Prepare offer letters and employment related documentation
- Assist in posting job vacancies on recruitment platforms
- Respond to employee inquiries regarding HR policies and procedures
- Assist in organizing employee engagement activities, training sessions, and company events
Requirements
- Bachelor's degree or Diploma in Human Resources, Business Administration, or a related field
- Previous experience in HR administration or office administration is preferred
- Knowledge of UAE Labour Law and HR practices is an advantage
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
- Experience with HR software and document management systems is preferred
Full Job Posting
Job Summary
- We are seeking a highly organized and detail oriented Administrative Assistant to support the Human Resources department in daily administrative and operational activities.
- The ideal candidate will assist with employee documentation, onboarding processes, record management, HR communications, and general administrative tasks while maintaining confidentiality and professionalism.
Key Responsibilities
- Maintain and update employee records, files, and HR databases.
- Prepare employment contracts, letters, certificates, and other HR related documents.
- Assist in onboarding and offboarding processes.
- Coordinate employee visa, labor card, medical insurance, and other employment related documentation.
- Track employee probation periods, contract renewals, and document expiries.
- Support payroll preparation by maintaining attendance, leave, and employee data records.
- Maintain confidentiality of employee information and company records.
- Schedule interviews and coordinate with candidates and hiring managers.
- Screen applications and maintain recruitment records.
- Prepare offer letters and employment related documentation.
- Assist in posting job vacancies on recruitment platforms.
- Respond to employee inquiries regarding HR policies and procedures.
Qualifications
- Bachelor's degree or Diploma in Human Resources, Business Administration, or a related field.
- Previous experience in HR administration or office administration is preferred.
- Knowledge of UAE Labour Law and HR practices is an advantage.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
- Experience with HR software and document management systems is preferred.
Skills & Competencies
- Strong organizational and time management skills.
- Excellent verbal and written communication skills.
- High level of accuracy and attention to detail.
- Ability to handle confidential information professionally.
- Strong multitasking and coordination abilities.
- Problem solving mindset and proactive approach.
- Ability to work independently and as part of a team.
Key Performance Indicators (KPIs)
- Accuracy and completeness of employee records.
- Timely processing of HR documentation.
- Efficient onboarding and offboarding coordination.
- Compliance with document expiry tracking.
- Responsiveness to employee and management requests.
- Maintenance of organized HR filing systems.
Working Conditions
- Full time position.
- Office based role.
- May be required to assist with HR events, training sessions, and recruitment activities.
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