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Administrative Assistant
Alberta-Pacific Forest Industries Inc.
St. Albert, CAN
Part Time, Full Time
Entry · 2+ years experience
Onsite
Discovered 3 days ago
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Responsibilities
- Assist the Senior Executive Assistants in organizing travel arrangements and appointments.
- Support the preparation of expense reports, P-card reconciliations, presentations, and other documents as required.
- Perform general office duties, including handling mail, managing email lists, and responding to ad hoc administrative requests.
- Perform daily responsibilities to ensure smooth workflow and task completion.
- Assist with day-to-day office management tasks, including ordering supplies, managing workspace setups and bookings, parking and handling visitor coordination.
- Help troubleshoot meeting room booking conflicts, technology issues and coordinate with IT for additional support when necessary.
- Provide support regarding Health, Safety and Security concerns and the Health and Safety meeting.
- Resolve immediate operational issues and escalate issues as required.
- Continuously assess and seek to improve efficiency and quality within the scope of role.
- Ensure compliance with industry regulations and internal standards.
- Organize and prepare documents using a variety of applications for technology devices, such as standard office software.
- Support the preparation of letters, emails, and more complex reports, agendas and minutes of meetings.
- Gather and summarize data for reports.
- Provide support for internal events such as Town Hall meetings, Christmas activities, and other office events.
- Assists Senior Executive Assistants with event and meeting planning by conducting research, securing venues, managing attendance tracking, and communicating event information.
Qualifications
- A high school diploma or equivalent is required; a post-secondary diploma or certificate in business administration or a related field is an asset.
- Minimum 2 years of experience in an administrative support role.
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