Administrative Assistant
Job Fit Check
Base Career helps you apply smarter for this job.
Key skills for this role
About the Role
Key Responsibilities General Provide general office support including answering phones, and managing email correspondence, meetings with suppliers. Maintain filing systems, both physical and electronic.
Key Skills for This Role
Full Job Posting
General
- Provide general office support including answering phones, and managing email correspondence, meetings with
- suppliers.
- Maintain filing systems, both physical and electronic.
- Order office supplies and maintain inventory.
- Ensure office equipment is functional and coordinate repairs if needed.
- Schedule appointments, meetings, and conference calls for the team.
- Assist with data entry tasks, maintaining accurate records and databases.
- Provide general administrative support to various departments as needed.
Role Specific
- Review of agreements – using applicable checklists.
- Follow up with clients for Agreements – keeping a record of what has been received, what is pending and what is under
- review.
- Ensuring all licenses, insurance and legal documentation are filed and up to date across all tenable offices.
- Keeping record of what projects have been won – and saving key information such as client details, scope of work and
- fee amount.
- Internal follow ups with department heads, ensuring a Project Start Up Form has been completed for each project.
- Liaise with our preferred travel agency to assist with flight and hotel bookings as and when required.
- Preparation of letters as and when required.
- Provide department heads with requested data as and when required.
- Contribute towards achieving the department KPI's.
Qualifications & Skills
- Education: Diploma or a degree or certification in business administration or a related field is a plus.
- Experience: 2-4 years of experience in an administrative or office assistant role preferred.
- Technical Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Communication: Strong verbal and written communication skills.
- Organization: Excellent organizational and multitasking abilities, with attention to detail.
- Problem-Solving: Ability to handle multiple tasks simultaneously and prioritize effectively.
- Team Player: Collaborative and works well within a team environment.
- Discretion: Ability to handle sensitive and confidential information.
- Advanced level of English – Speaking, Writing and Reading
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career
More from this employer
More jobs at Massar Business Solutions
Quality Control Specialist
Riyadh, KSA
We are looking for a Quality Control Specialist for our Gas Suppression Factory in Riyadh. The role involves leading cross-functional teams, conducting audits, and implementing corrective actions to enhance product quali
SAP Analytics Cloud (SAC) Developer – Finance Analytics
Riyadh, KSA
Massar Business Solutions is seeking an experienced SAP Analytics Cloud (SAC) Developer with 8-10 years of SAP Analytics experience and at least 4 years in SAC. The role involves designing and developing SAC Stories, Das
IT Analyst
Riyadh, KSA
Position: Entry level role Location: Riyadh, KSA Requirement Essential support on digital consulting projects by conducting research, analyzing data, and interpreting trends in IT and digital innovation Role involves a
Senior IT Consultant
Riyadh, KSA
Position: Senior IT Consultant Location: Riyadh, KSA Requirement Minimum of 2 years of experience in IT consulting, digital strategy, or technology advisory Strong analytical and technical problem-solving skills, with
IT Consultant
Riyadh, KSA
Role: IT Consultant Location: Riyadh, KSA Requirement Minimum of 1 year of experience in technology consulting, digital solutions delivery, or IT advisory roles Foundational consulting skills and the ability to contrib
Commercial & Contracts Engineer
Dubai, UAE
We are seeking a Commercial & Contracts Engineer who is responsible for managing all contractual and commercial aspects of projects, ensuring financial efficiency, risk mitigation, and compliance with contract terms. The
Freelance Accountant
Riyadh, KSA
We are seeking an experienced freelance accountant to migrate our accounting records from Tally to Zoho Books for a Saudi Arabia-based company. Short-term / Project-based Zoho Books is already in use for sales invoicing,
Quality Control Specialist
Riyadh, KSA
SAP Analytics Cloud (SAC) Developer – Finance Analytics
Riyadh, KSA
IT Analyst
Riyadh, KSA
Senior IT Consultant
Riyadh, KSA
IT Consultant
Riyadh, KSA
Commercial & Contracts Engineer
Dubai, UAE
Freelance Accountant
Riyadh, KSA