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مساعد إداري (Administrative Assistant) – للسعوديين فقط
WIDA
Riyadh, KSA
Full-time
Onsite
Discovered Today
Administrative coordinationDocument and correspondence managementRecords and archiving systemsProcurement trackingBill of Quantities (BOQ)Invoice and collections follow-up
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Administrative coordinationDocument and correspondence managementRecords and archiving systems
Role Overview
The Administrative Assistant provides comprehensive administrative and operational support for projects and clients.
The role coordinates continuously with management, sales, operations, and external parties to maintain efficient workflows and accurate procedures.
Key Skills for This Role
Administrative coordinationDocument and correspondence managementRecords and archiving systemsProcurement trackingBill of Quantities (BOQ)Invoice and collections follow-up
Full Job Posting
Job Overview
The Administrative Assistant provides comprehensive administrative and operational support for projects and clients.
The role coordinates continuously with management, sales, operations, and external parties to maintain efficient workflows and accurate procedures.
Duties and Responsibilities
- Manage contracts, official correspondence, and exhibition permits.
- File and update client, project, and company documents in approved systems.
- Track project purchases and internal supplies and link records to the Bill of Quantities with the operations team.
- Follow up on invoices, expenses, and customer receivables according to payment schedules and contracts with finance.
- Organize appointments and meetings, collect sales-team data, and prepare periodic reports.
- Conduct field visits to client sites when needed to complete procedures and obtain project handover records.
Qualifications and Requirements
- Previous experience in administrative coordination or project management.
- Proficiency with Microsoft Office, administrative systems, and archiving tools.
- Strong prioritization, organization, attention to detail, and ability to manage multiple tasks.
- Excellent communication and responsiveness when dealing professionally with clients and suppliers.
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