paycor
Administrative Assistant
beMatrix USA
Norcross, USA
Full-time
Entry
Onsite
USD 18-20 hourly
Discovered 1 weeks ago
Free
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- Provide daily administrative support to the senior management team, including special projects and data entry.
- Interface with vendors and various internal departments.
- Organize travel plans and appointments for the team as required.
- Handle phone calls and emails from customers/clients, directing them to the appropriate
- Create spreadsheets and reports based on company records.
- Manage calendars and assist with editing documents, printing, and other general office management tasks.
- Maintain absolute confidentiality of all sensitive information.
- Sorting and distributing incoming mail.
- Managing guest arrivals, including greeting visitors and handling package and mail delivery.
- Ensuring employees have access to necessary tools by managing supply levels, ordering inventory, and distributing equipment.
- Maintaining adequate supply levels in the breakroom by ordering and replenishing items.
- Liaising with maintenance companies to ensure a clean and safe office environment.
- Plan and manage in-office events, encompassing food and beverage procurement, logistical setup, and post-event cleanup.
- Provide assistance in compiling and distributing meeting materials.
- Provide assistance to the Human Resources department on special projects as required.
- Maintain and update databases and records for financial, personnel, and other relevant data.
- Support bookkeeping and budgeting processes as needed.
- Manage purchase orders and partner billing/invoices. Order services as required.
- Prepare and disseminate reports and communications.
- Self-starter attitude with the ability to work independently and manage tasks effectively with little to no supervision
- Have a positive attitude that aligns with our bematrix’s operating values, which include operating with honesty and integrity, and in a spirit of teamwork and respect
- Demonstrate an eagerness to solve problems and build positive relationships with team members and clients.
- Highly organized, able to manage priorities and multiple tasks simultaneously
- Strong problem solving, computer and analytical skills
- Superior oral, written and interpersonal communication skills
- Strong integrity, dependability, and the ability to maintain confidentiality
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