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Administrative Assistant
Abbott
Mumbai, IND
Full-time
Onsite
Discovered 1 weeks ago
Vendor managementExpense claim processingPayment coordinationTravel coordinationOffice and facility managementFinancial documentation
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Ready to ScanKey skills for this role
Vendor managementExpense claim processingPayment coordination
Role Overview
The role provides support for administrative requirements.
The approved job profile is Executive Administration.
The position belongs to the Administration job family and sub-family.
Key Skills for This Role
Vendor managementExpense claim processingPayment coordinationTravel coordinationOffice and facility managementFinancial documentation
Full Job Posting
Job Profile
The role provides support for administrative requirements.
The approved job profile is Executive Administration.
The position belongs to the Administration job family and sub-family.
Vendor Management and Payments
- Explain company vendor-management policy to vendors.
- Coordinate with finance to release vendor payments on time.
- Prepare MIS reports for released, due, and outstanding payments.
- Verify expense claims and PRFs for discrepancies, legitimacy, duplicate submissions, and supporting documents.
- Roll out expense-claim checklists and track employee claims through approval and payment.
Meetings, Travel, and Accruals
- Arrange business meetings and conferences for team members and physicians.
- Coordinate ticketing, visas, insurance, foreign exchange, airport or station transfers, hotels, and hospitality.
- Arrange training, meeting, and promotional materials.
- Submit year-end accruals with supporting documents and follow up with teams for complete details.
- Obtain vendor outstanding statements on time and segregate them by cost centre.
Office Administration
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