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Administrative Assistant
AECOM
Jeddah, KSA
Full-time
Mid-Senior
Onsite
Discovered Yesterday
Microsoft Office SuiteAdministrative supportDocument preparation and formattingCalendar and meeting coordinationTravel coordinationProject documentation
Free
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Microsoft Office SuiteAdministrative supportDocument preparation and formatting
Role Overview
AECOM is seeking an experienced and detail-oriented Administrative Assistant in Makkah, Saudi Arabia.
The role leads administrative operations and supports managers and project teams.
The position manages complex projects, supports operational excellence, and maintains organisational accuracy and efficiency.
Key Skills for This Role
Microsoft Office SuiteAdministrative supportDocument preparation and formattingCalendar and meeting coordinationTravel coordinationProject documentation
Full Job Posting
Job description
AECOM is seeking an experienced and detail-oriented Administrative Assistant in Makkah, Saudi Arabia.
The role leads administrative operations and supports managers and project teams.
The position manages complex projects, supports operational excellence, and maintains organisational accuracy and efficiency.
Administrative and office support
- Provide administrative support and mentorship to one or more managers.
- Prepare, proofread, and format correspondence, forms, spreadsheets, and documents.
- Coordinate calendars, meetings, travel logistics, and stakeholder communications.
- Manage office supplies, vendor relationships, and project file systems.
- Lead project meetings, prepare minutes, and coordinate document distribution.
- Develop project reports and documentation in line with organisational standards.
Project and financial support
- Lead project setup initiatives and support financial task development.
- Manage estimate at completion updates and change order documentation.
- Review project invoices and ensure accurate task coding.
- Prepare monthly progress reports and contractor estimates.
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