Administrative Assistant

Provide assistance to the Director with the preparation of budgets, reports, special projects and confidential work; and formulating and signing administrative correspondence;

Manage multiple tasks and priorities for maximum personal and organizational success; Manage communication and information flow for the Director, including inquiries, appointments, correspondence and ensuring follow-up;

Research and prepare background material for meetings, schedule presentations and make any other necessary arrangements including attendance and recording of minutes if required;

Respond to inquiries using tact, judgement and confidentiality;

Supervise administrative support staff;

Support other staff to develop;

Other administrative duties as requested.

Grade 12 (or equivalent) and certificate in business training from a recognized educational institution or suitable combination of formal education and experience;

Minimum of three years of related experience at the senior secretarial level;

Proficiency with computer applications for correspondence, budgeting, and presentations (WordPerfect, Lotus, or similar software);

Experience with SAP financial systems;

Excellent knowledge of municipal government and its services;

Knowledge: Thorough knowledge of current, effective office procedures; thorough knowledge of the services provided by Financial Services; general knowledge of Municipal Laws, etc.); general knowledge of the services provided by HRM and the inter-dependencies/relationships between Financial Services and the other business units in HRM.

Proficient in the following computer applications: Microsoft Office 2010: Word, Excel, and PowerPoint

Proficient in Report Writing

Exposure to MS Visio, MS Project, and Outlook an asset

Exposure to web content management/publishing, multi-media, social media (Facebook,