Administrative Assistant, Engineering & Operations 02

managers retain full accountability for all work performed within their departments; this position provides administrative support to help ensure successful execution.

The ideal candidate will be proactive, adaptable, and capable of managing multiple priorities while maintaining accuracy and professionalism in a fast-paced engineering and utility services environment.

• Department Administrative Support Serve as the primary administrative resource for the Engineering & Operations Department by ensuring efficient day-to-day administrative support and coordination.
• Serve as the primary administrative resource for the Engineering & Operations Department by ensuring efficient day-to-day administrative support and coordination.
• Project Administration Coordinate administrative activities that support project execution from initiation through closeout, ensuring documentation, schedules, and records are complete and accurate.
• Coordinate administrative activities that support project execution from initiation through closeout, ensuring documentation, schedules, and records are complete and accurate.
• Operational Coordination Coordinate departmental logistics, resources, travel, meetings, communications, and operational support to improve efficiency across Engineering and Operations.
• Coordinate departmental logistics, resources, travel, meetings, communications, and operational support to improve efficiency across Engineering and Operations.
• Financial & Business Process Support Support departmental financial processes by assisting with timesheets, invoices, billing documentation, expense tracking, and other administrative business functions.
• Support departmental financial processes by assisting with timesheets, invoices, billing documentation, expense tracking, and other administrative business functions.
• Records, Compliance & Documentation Management Maintain accurate project, regulatory, fleet, equipment, and operational records while ensuring compliance with company and client documentation requirements.
• Maintain accurate project, regulatory, fleet, equipment, and operational records while ensuring compliance with company and client documentation requirements.
• Asset & Resource Administration Manage administrative processes related to company vehicles, equipment, technology assets, and departmental inventories.
• Manage administrative processes related to company vehicles, equipment, technology assets, and departmental inventories.
• Continuous Improvement & Special Projects Support departmental initiatives by identifying administrative process improvements, implementing standardized procedures, and assisting with special projects as assigned.
• Support departmental initiatives by identifying administrative process improvements, implementing standardized procedures, and assisting with special projects as assigned.

• High School Diploma or GED required.
• Minimum of 3 years of administrative support experience.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and Teams.
• Strong organizational, problem-solving, and time-management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines with minimal supervision.
• High attention to detail and commitment to accuracy.

• Associate degree in Business Administration or a related field.
• Experience in engineering, utility, construction, or operations environments.
• Familiarity with Futura or similar utility/project management systems.
• Experience with invoice processing, project documentation, or property acquisition support.

• Ability to coordinate multiple projects and administrative processes simultaneously.
• Strong customer service and interpersonal skills.
• Ability to maintain confidentiality of business and personnel information.
• Proficiency in document management and recordkeeping.
• Ability to work collaboratively across departments and support both office and field personnel.
• Self-motivated with the ability to anticipate operational needs and take initiative.

• Prolonged periods of sitting and working at a computer.
• Occasional lifting and carrying of office materials up to 25 pounds.
• Ability to move throughout the office to support operational activities.

• Onsite position located in Orangeburg, South Carolina.
• Standard office environment with frequent interaction with engineering, field operations, project management, and administrative staff.
• Four-day work week schedule: Monday through Thursday, 10 hours per day.

What we offer:

At McCall-Thomas, we offer employees the chance to work with great people on exciting projects, with opportunity for growth.

We also provide a full range of benefits for full-time employees, such as:

• Competitive compensation
• 100% company-paid medical insurance premiums
• Company-paid long-term disability insurance
• Company-paid life insurance
• 401k plan with employer contribution
• Paid time off and holiday leave
• Stock ownership opportunities