Administrative Assistant
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Key skills for this role
About the Role
Luminary Real Estate is seeking a proactive Administration Officer with at least 1 year of UAE real estate experience. The role involves managing daily administrative operations, handling property listings on portals like Property Finder and Bayut, and coordinating with agents.
Key Skills for This Role
Responsibilities
- Manage day to day administrative operations of the office
- Handle property listings on major real estate portals such as Property Finder, Bayut, and Dubizzle
- Coordinate with real estate agents to ensure listings are accurate and updated
- Prepare, organize, and maintain property related documents, contracts, and client records
- Assist with onboarding documentation and administrative support for new employees
- Coordinate meetings, appointments, and schedules for management and sales teams
- Handle incoming calls, emails, and client inquiries professionally
- Maintain office filing systems and ensure confidential documents are properly managed
- Monitor office supplies and arrange procurement as needed
- Support management with reports, presentations, and other administrative tasks
Requirements
- Bachelor's degree or diploma in Business Administration or related field
- Minimum 1+ year of experience in the UAE real estate industry
- Experience working with Property Finder, Bayut, and Dubizzle
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Excellent verbal and written communication skills in English
Full Job Posting
Role Overview
- Luminary Real Estate is looking for a proactive, detail oriented, and highly organized Administration Officer with at least 1 year of UAE real estate experience.
- This role is ideal for someone who thrives in a fast paced environment and can effectively support daily operations.
Key Responsibilities
- Manage the day to day administrative operations of the office.
- Handle property listings on major real estate portals such as Property Finder, Bayut, and Dubizzle.
- Coordinate with real estate agents to ensure listings are accurate, updated, and compliant.
- Prepare, organize, and maintain property related documents, contracts, agreements, and client records.
- Assist with onboarding documentation and administrative support for new employees.
- Coordinate meetings, appointments, and schedules for management and sales teams.
- Handle incoming calls, emails, and client inquiries professionally.
- Maintain office filing systems and ensure confidential documents are properly managed.
- Coordinate with developers, clients, and external service providers when required.
- Monitor office supplies and arrange procurement as needed.
- Support management with reports, presentations, and other administrative tasks.
- Ensure compliance with company policies and UAE real estate administrative procedures.
Requirements
- Bachelor's degree or diploma in Business Administration or a related field.
- Minimum 1+ year of experience in the UAE real estate industry is mandatory.
- Experience working with Property Finder, Bayut, and Dubizzle.
- Knowledge of Trakheesi, DLD, and RERA regulations is an advantage.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
- Excellent verbal and written communication skills in English.
- Strong organizational, multitasking, and time management skills.
- High attention to detail and ability to work under pressure.
- Professional attitude with excellent interpersonal skills.
- Ability to maintain confidentiality and manage multiple priorities.
Preferred Skills
- Experience with CRM systems used in the real estate industry.
- Knowledge of property documentation and transaction processes.
- Strong coordination and document management skills.
- Ability to work independently while supporting a dynamic sales team.
What We Offer
- Competitive salary package
- Employment Visa
- Medical Insurance
- Annual Leave and Public Holidays as per UAE Labour Law
- Supportive and collaborative work environment
- Career growth opportunities within a fast growing real estate company
Why Join Luminary Real Estate?
- At Luminary Real Estate, we are committed to excellence, innovation, and delivering exceptional service to our clients.
- We believe our people are our greatest asset and provide a professional environment where talent is recognized, growth is encouraged, and success is celebrated.
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