Administrative Assistant
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Key skills for this role
About the Role
We are seeking an Administrative Assistant to manage office operations, meetings, business reception, and compliance documentation at AVATR Global Design Center in Dubai. The role requires 2+ years of administrative experience, fluency in English, and preferably Arabic.
Key Skills for This Role
Responsibilities
- Oversee daily office space management and maintenance to ensure a clean, safe, and orderly environment
- Manage the ledger registration, inventory, and routine maintenance of office supplies and fixed assets
- Coordinate end to end support for regional meetings, training sessions, and online/offline activities
- Manage business reception for domestic and international clients, headquarters, and cross regional teams
- Assist with local business license annual reviews and filings
- Organize, archive, and maintain administrative documents, contracts, and files
- Efficiently respond to the daily administrative needs of business teams and handle emergency office affairs
Requirements
- Full time Bachelor's degree or above; majors in Administrative Management, Business Management, or related fields preferred
- 2+ years of administrative or logistics related work experience
- Experience in multinational companies or overseas settings is a plus
- Prior experience in the automotive or new energy sectors is highly preferred
- Proven ability to organize meetings and handle business reception
- Familiarity with office operations and asset management processes
- English must be usable as a working language (fluent in listening, speaking, reading, and writing)
- Proficiency in Arabic is highly preferred
- Strong sense of responsibility and attention to detail
- Cross cultural communication skills with understanding of Middle Eastern cultural customs
- Proactive service mindset
Full Job Posting
Job Responsibilities
- Office Environment & Asset Management: Oversee daily office space management and maintenance.
- Meeting & Event Support: Coordinate end to end support for regional meetings, training sessions, and online/offline activities.
- Business Reception: Manage business reception for domestic and international clients, headquarters, and cross regional teams.
- Compliance & Documentation: Assist with local business license annual reviews and filings.
- General Administration: Efficiently respond to the daily administrative needs of business teams.
Requirements
- Full time Bachelor's degree or above; majors in Administrative Management, Business Management, or related fields preferred.
- 2+ years of administrative or logistics related work experience.
- Prior experience in the automotive or new energy sectors is highly preferred.
- Proven ability to organize meetings and handle business reception.
- Familiarity with office operations and asset management processes.
- English must be usable as a working language.
- Proficiency in Arabic is highly preferred.
- Strong sense of responsibility and attention to detail.
- Cross cultural communication skills with understanding of Middle Eastern cultural customs.
- Proactive service mindset.
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