Administrative Assistant
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Key skills for this role
About the Role
Verdant Landscapes seeks an Administrative Assistant in Dubai to support office operations, project teams, and management. Requires previous administrative experience, strong organizational skills, and proficiency in Microsoft Office.
Key Skills for This Role
Responsibilities
- Provide administrative support to management, project managers, and site teams
- Prepare quotations, invoices, purchase orders, and project documentation
- Maintain and organize company records, contracts, and project files
- Coordinate with suppliers, subcontractors, and clients regarding documentation and schedules
- Manage incoming calls, emails, and correspondence
- Schedule meetings, appointments, and site visits
- Assist with employee documentation, visa applications, and HR administration
- Track project paperwork, approvals, permits, and authority submissions
- Maintain office supplies and coordinate with service providers
- Prepare reports, spreadsheets, and presentations as required
- Support the accounts team with basic administrative and document control tasks
Requirements
- Previous experience in an administrative, office assistant, or coordinator role
- Strong organizational and time management skills
- Excellent verbal and written communication skills in English
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Experience with document control and project administration is preferred
- Familiarity with construction, landscaping, or contracting industry is an advantage
- Ability to work independently and manage multiple priorities
- Professional appearance and strong customer service skills
- Knowledge of UAE administrative procedures and documentation requirements is beneficial
Full Job Posting
Company Description
- Verdant Landscapes is a British owned landscaping and swimming pool construction company based in Dubai.
- Specializes in design and construction of luxury outdoor spaces including swimming pools, landscaping, pergolas, outdoor kitchens, sports courts, irrigation systems, and hardscape works.
Role Description
- Seeking a highly organized and proactive Administrative Assistant to support day to day operations of the Dubai office.
- Key role in ensuring smooth running of administrative processes, supporting project teams, coordinating documentation, and assisting management.
- Full time, office based position requiring excellent communication skills, strong attention to detail, and ability to manage multiple tasks efficiently.
Key Responsibilities
- Provide administrative support to management, project managers, and site teams.
- Prepare quotations, invoices, purchase orders, and project documentation.
- Maintain and organize company records, contracts, and project files.
- Coordinate with suppliers, subcontractors, and clients regarding documentation and schedules.
- Manage incoming calls, emails, and correspondence.
- Schedule meetings, appointments, and site visits.
- Assist with employee documentation, visa applications, and HR administration.
- Track project paperwork, approvals, permits, and authority submissions.
- Maintain office supplies and coordinate with service providers.
- Prepare reports, spreadsheets, and presentations as required.
- Support the accounts team with basic administrative and document control tasks.
Qualifications & Requirements
- Previous experience in an administrative, office assistant, or coordinator role.
- Strong organizational and time management skills.
- Excellent verbal and written communication skills in English.
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
- Experience with document control and project administration is preferred.
- Familiarity with the construction, landscaping, or contracting industry is an advantage.
- Ability to work independently and manage multiple priorities.
- Professional appearance and strong customer service skills.
- Knowledge of UAE administrative procedures and documentation requirements is beneficial.
What We Offer
- Competitive salary package.
- Career development opportunities within a growing company.
- Supportive and professional working environment.
- Opportunity to be part of delivering some of Dubai's most prestigious landscaping and swimming pool projects.
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