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Administrative Assistant
Gates MEA
Dubai, UAE
Full Time
Entry
Onsite
2 weeks ago
Administrative SupportCalendar ManagementTravel ArrangementsDocument ManagementMS OfficeGoogle Workspace
Free
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Administrative SupportCalendar ManagementTravel Arrangements
About the Role
Gates MEA seeks an Administrative Assistant for a full-time, on-site role in Dubai to manage office operations, handle calls and emails, schedule meetings, and support senior executives.
Key Skills for This Role
Administrative SupportCalendar ManagementTravel ArrangementsDocument ManagementMS OfficeGoogle Workspace
Responsibilities
- Manage day to day office operations, including handling incoming calls and emails, greeting visitors
- Manage calendars, schedule meetings, and organize travel arrangements
- Prepare and format documents, maintain filing systems (digital and physical), process incoming and outgoing correspondence
- Support basic accounting or data entry tasks as needed
- Coordinate with clients, vendors, internal teams, assist senior executives with administrative tasks
- Arrange meetings and events, ensure office supplies and equipment are well maintained
- Provide proactive support, maintain confidentiality, and contribute to a professional, efficient, and welcoming office environment
Requirements
- Strong Administrative Assistance and Clerical Skills, including organizing files, managing schedules, and handling office documentation
- Professional Phone Etiquette and Communication skills
- Experience in Executive Administrative Assistance, including calendar management, meeting coordination, and travel arrangements for senior leaders
- Proficiency with office software (e.g., MS Office or Google Workspace) and comfort with basic data entry and document management tools
- Highly organized, detail oriented, and able to manage multiple tasks and deadlines in a fast paced environment
- Ability to maintain confidentiality and handle sensitive information with discretion and professionalism
- Previous experience in an administrative or office support role, ideally within consultancy, professional services, or a similar business environment
- Secondary school certificate required; diploma or bachelor’s degree in Business Administration or a related field is an advantage
- Fluency in English, both written and verbal; additional languages commonly used in the region are a plus
Full Job Posting
Company Description
- Gates MEA is part of Gates Group, one of the largest independent diversified business conglomerates based in the UAE, active since 2009 across sectors such as oil & gas, energy, steel manufacturing, real estate, travel, and business consultancy. Gates MEA focuses on providing end to end business sol
Role Description
- This is a full time, on site Administrative Assistant role based in Dubai, United Arab Emirates. The Administrative Assistant will manage day to day office operations, including handling incoming calls and emails, greeting visitors, managing calendars, scheduling meetings, and organizing travel arra
Qualifications
- Strong Administrative Assistance and Clerical Skills, including organizing files, managing schedules, and handling office documentation.
- Professional Phone Etiquette and Communication skills, with the ability to interact clearly and respectfully with clients, partners, and team members.
- Experience in Executive Administrative Assistance, including calendar management, meeting coordination, and travel arrangements for senior leaders.
- Proficiency with office software (e.g., MS Office or Google Workspace) and comfort with basic data entry and document management tools.
- Highly organized, detail oriented, and able to manage multiple tasks and deadlines in a fast paced environment.
- Ability to maintain confidentiality and handle sensitive information with discretion and professionalism.
- Previous experience in an administrative or office support role, ideally within consultancy, professional services, or a similar business environment.
- Secondary school certificate required; diploma or bachelor’s degree in Business Administration or a related field is an advantage.
- Fluency in English, both written and verbal; additional languages commonly used in the region are a plus.
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