Administrative Assistant
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Key skills for this role
About the Role
Espace Real Estate is hiring an Administrative Assistant to support agents and management with property listings, documentation, and day-to-day operations. The role requires hands-on experience with Property Finder, Bayut, Trakheesi, and CRM systems.
Key Skills for This Role
Responsibilities
- Manage and upload sales and rental property listings on Property Finder, Bayut, the company website, and internal CRM
- Proofread and format property descriptions, listing details, and marketing information
- Check listing documents, photos, permits, QR codes, and forms before publishing
- Apply for and update Trakheesi permits — including price changes, relisting, and amendments
- Process agent requests related to listings, property records, price changes, and status updates
- Monitor listing quality, verification status, TruCheck eligibility, and portal compliance
- Upload, organise, and maintain property photos and documents in the CRM and shared folders
- Support agents with CRM navigation and listing queries
- Maintain accurate Excel trackers, reports, and internal records
- Provide general administrative and operational support to agents and internal departments
Requirements
- Minimum 1 year of UAE based real estate administration experience
- Hands on experience with Property Finder, Bayut, and Trakheesi
- Familiar with Forms A, B, F and standard real estate documentation
- Strong Microsoft Excel, Word, and Outlook skills
- Excellent written and verbal English
- High attention to detail and ability to manage multiple deadlines
- Positive, proactive team player
Full Job Posting
Role Overview
- We're hiring a detail oriented Administrative Assistant to support our agents and management with property listings, documentation, and day to day administrative operations.
- This is a hands on role for someone who already knows the Dubai real estate admin process — especially Property Finder, Bayut, Trakheesi, and CRM systems.
What you'll do
- Manage and upload sales and rental property listings on Property Finder, Bayut, the company website, and internal CRM.
- Proofread and format property descriptions, listing details, and marketing information.
- Check listing documents, photos, permits, QR codes, and forms before publishing.
- Apply for and update Trakheesi permits — including price changes, relisting, and amendments.
- Process agent requests related to listings, property records, price changes, and status updates.
- Monitor listing quality, verification status, TruCheck eligibility, and portal compliance.
- Upload, organise, and maintain property photos and documents in the CRM and shared folders.
- Support agents with CRM navigation and listing queries.
- Maintain accurate Excel trackers, reports, and internal records.
- Provide general administrative and operational support to agents and internal departments, including coordinating requests and assisting with day to day office requirements.
What we're looking for
- Minimum 1 year of UAE based real estate administration experience.
- Hands on experience with Property Finder, Bayut, and Trakheesi.
- Familiar with Forms A, B, F and standard real estate documentation.
- Strong Microsoft Excel, Word, and Outlook skills.
- Excellent written and verbal English.
- High attention to detail and ability to manage multiple deadlines.
- Immediate joiners preferred; candidates with a short notice period will also be considered.
- Positive, proactive team player.
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