Administrative Assistant

• Experience in higher education or a similarly complex organization.
• Experience supporting budgets, purchasing, records management, or program operations.

• This position operates in a professional office environment and routinely uses standard office equipment including computers, phones, photocopiers, filing cabinets, and fax machines.
• The role requires the ability to lift and move up to 10 pounds occasionally, open and access filing cabinets, and bend, reach, or stand as needed.
• The position requires prolonged periods of sitting at a desk and working on a computer, as well as the ability to perform essential job duties with or without reasonable accommodation.

• Serves as the primary point of contact for visitors, students, employees, and community members; provides information and directs inquiries appropriately.
• Coordinates daily office operations and administrative activities.
• Schedules meetings, appointments, events, and travel arrangements.
• Prepares correspondence, reports, presentations, spreadsheets, forms, and other business documents.
• Maintains department records, filing systems, and documentation.
• Prepares purchase requisitions, invoices, payment requests, budget transfers, and related documentation.
• Orders office supplies and maintains inventories in accordance with established procedures.
• Assists with departmental projects, initiatives, events, and operational activities.
• Coordinates logistics for meetings, trainings, orientations, workshops, and special events.
• Collects, organizes, and maintains information for reports, audits, compliance activities, and accreditation processes as assigned.
• Assists with data entry, tracking, and reporting responsibilities.
• Provides responsive and professional service to internal and external stakeholders.
• Maintains confidentiality of sensitive information.
• Supports communication efforts through preparation and distribution of materials, correspondence, and meeting documentation.
• Participates in committees, work groups, and special projects as assigned.
• Provides backup support for other administrative staff as needed.
• Delivers high‑quality internal customer service and models EICC’s culture and values.
• Performs related duties as assigned.
• Provides administrative support to the Dean of Career and Academic Planning and the Student Services Leadership Team, including management of leadership calendars, coordination of divisional meetings, and support of district-wide initiatives.
• Manages designated Student Services and leadership email inboxes, prioritizing communications and coordinating follow-up actions as appropriate.
• Assists with enrollment, outreach, student engagement, retention, and student success initiatives in collaboration with Student Services departments.
• Coordinates operations related to student basic needs initiatives, including campus food pantries, sharing shelves, and other student support resource efforts.
• Maintains and disseminates student support resource information and assists with student outreach campaigns and communications promoting available services.
• Supports personnel-related processes for the division, including preparation and routing of employment-related documentation, maintenance of confidential records, and coordination with Human Resources.
• Provides administrative support for district-wide student success programs, including orientation activities, leadership initiatives, and college-wide student engagement efforts.

Number of Vacancies