Administrative Assistant
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Key skills for this role
About the Role
Miral Experiences is seeking an Administrative Assistant for the Food & Beverage Department in Abu Dhabi. The role involves coordinating daily activities, handling correspondence, organizing meetings, and managing payroll and HR administration.
Key Skills for This Role
Responsibilities
- Handle and respond to incoming calls and correspondence
- Draft letters, emails, standard reports and presentations
- Organize meetings, briefings and department internal events
- Take and distribute meeting minutes
- Raise purchase requests and follow up on approvals, delivery and payment
- Manage payroll and HR administration for the food and beverage department
Requirements
- High School Diploma/High Secondary education or equivalent
- Minimum 2 years of experience in the same field
- Good command of English language, both verbal and written
- Familiarity with MS Word/Excel and PowerPoint
- Customer service skills
- Excellent communication skills
Full Job Posting
About the Role
- To ensure a smooth and efficient operation in the Food & Beverage Department in relation to the Company Core Process; thus directly impacting the delivery of the experience.
- This position coordinates daily activities efficiently between the Food and Beverage Department and all other departments.
- Responsible for department administration, time keeping, key control, department training nominations, meeting room bookings & minutes, colleague file management and managing the department's internal webpage.
Key Responsibilities
- Handling and responding/processing incoming calls and correspondence
- Drafting letters, e mails, standard reports and presentations many of which will be based on standard templates
- Organizing meetings, briefings and department internal events including invitations, room bookings, event requests
- Taking and distributing meeting minutes with in the team
- Raising purchase requests and subsequently following up on approvals, delivery and payment
- Keeping the relevant stationary stock for the department and handling stationary requisitions as required
- Handling any filing required in the department and ensuring the necessary documents and records are updated and filed correctly
- Processing various departmental forms including leave requests, expense reimbursements, business travel authorizations
- Updating any regular trackers, excel sheets or reports
- Coordinating any travel bookings with the Human resources department
- Raising service requests for maintenance required in the department
- Updating any timekeeping/attendance records as required (not including actual scheduling and approvals of overtime etc.)
Essential Qualifications & Experience
- High School Diploma/ High Secondary education or equivalent
- Minimum 2 years of experience in the same field
- Good command of English language, both verbal and written
- Familiarity with MS Word/ Excel and PowerPoint software programs
- Customer Service skills
- Excellent Communication skills
- Presentation/ Reporting skills
- High level of attention to details
- Ability to work efficiently without jeopardizing submission deadlines
- Strong analytical thinking and problem solving skills
- Strong interpersonal skills
Desirable
- Basic Secretarial Courses, Administrative Training/certification would be an advantage
- Previous Admin Support experience in theme park experience or hotel setting
- Ability to work independently as the need arises
- Ability to develop relationships and communicate with all levels of management
- Ability to maintain effective working relationship with team members and managers
- Knowledge of FLIC, MAXIMO, ORACLE, IG, EATEC, LMS software systems applications
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