Administrative Assistant
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Key skills for this role
Role Overview
ZPMC Recruitment is seeking a professional, organized, and proactive Administrative Assistant to support its Dubai team.
This hands-on role supports multiple priorities, professional communication, and efficient day-to-day office activities.
Key Skills for This Role
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The Role
ZPMC Recruitment is seeking a professional, organized, and proactive Administrative Assistant to support its Dubai team.
This hands-on role supports multiple priorities, professional communication, and efficient day-to-day office activities.
Employment and Workplace
- The position is full-time and on-site in Dubai, UAE.
Key Responsibilities
- Manage daily administrative and office activities.
- Handle incoming calls, emails, and general correspondence.
- Coordinate calendars, appointments, meetings, and internal schedules.
- Arrange business travel, accommodation, and related logistics when required.
- Prepare meeting materials, reports, presentations, and correspondence.
- Maintain records, documents, databases, and filing systems.
- Support recruitment and management teams with administrative requirements.
- Coordinate office supplies, vendors, and general office logistics.
- Communicate with clients, candidates, suppliers, and internal stakeholders.
- Assist with data entry and maintain accurate information in internal systems.
- Handle confidential and sensitive information discreetly.
- Complete administrative tasks accurately and within agreed deadlines.
What We're Looking For
- Previous experience as an Administrative Assistant, Executive Assistant, Office Administrator, or similar.
- Strong organizational and time-management skills.
- Excellent attention to detail and ability to manage multiple priorities.
- Professional written and verbal communication skills.
- Strong telephone and email etiquette.
- Experience with calendar management, meeting coordination, and travel arrangements.
- Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
- Comfort working with databases, filing systems, and administrative software.
- Ability to work independently while supporting a multicultural team.
- Professionalism, reliability, discretion, and confidentiality.
- Experience in recruitment, HR, engineering, maritime, or professional services is an advantage.
About ZPMC Recruitment
ZPMC Recruitment is a specialist recruitment partner focused on the maritime and engineering sectors.
The company connects skilled professionals with organizations based on experience, capabilities, and career goals.
Its approach emphasizes quality, communication, and long-term fit for clients and candidates.
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