Administration & HSE Officer
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Key skills for this role
About the Role
Manage administrative operations, vehicle management, and HSE compliance while ensuring documentation accuracy and promoting a safe working environment.
Key Skills for This Role
Responsibilities
- Manage the company's day to day administrative operations.
- Maintain company records, licenses, permits, and registrations, ensuring timely renewals.
- Coordinate employee and visitor transportation and manage company vehicle scheduling.
- Ensure vehicle registrations, insurance, maintenance, and related documentation are up to date.
- Report and follow up on vehicle related incidents and maintain accurate records.
- Monitor and manage administrative systems, including Salik, Darb, attendance, telecommunications, and related services.
- Prepare monthly reports on transportation, fuel, vehicle maintenance, and administrative expenses.
- Coordinate utility and telecommunication payments. Manage office supplies and administrative procurement.
- Oversee company camps, site offices, and staff accommodation to ensure proper maintenance and compliance.
- Implement and monitor the company's HSE Management System, ensuring compliance with UAE HSE regulations.
- Conduct regular HSE inspections and risk assessments, identify hazards, investigate accidents, incidents, and near misses.
- Maintain HSE documentation and compliance records, including inspection reports, incident logs, PPE records, training records, emergency equipment inspections.
Requirements
- Experience in administration and HSE roles
- Knowledge of UAE HSE regulations
- Strong organizational and communication skills
- Ability to conduct inspections and risk assessments
Full Job Posting
Administration Responsibilities
- Manage the company's day to day administrative operations.
- Maintain company records, licenses, permits, and registrations, ensuring timely renewals.
- Coordinate employee and visitor transportation and manage company vehicle scheduling.
- Ensure vehicle registrations, insurance, maintenance, and related documentation are up to date.
- Report and follow up on vehicle related incidents and maintain accurate records.
- Monitor and manage administrative systems, including Salik, Darb, attendance, telecommunications, and related services.
- Prepare monthly reports on transportation, fuel, vehicle maintenance, and administrative expenses.
- Coordinate utility and telecommunication payments. Manage office supplies and administrative procurement.
- Oversee company camps, site offices, and staff accommodation to ensure proper maintenance and compliance.
- Provide general administrative support and perform other duties assigned by management.
Health, Safety & Environmental Responsibilities
- Implement and monitor the company's HSE Management System, ensuring compliance with UAE HSE regulations, client requirements, and company policies across the factory, warehouse, offices, and project sites.
- Conduct regular HSE inspections and risk assessments, identify hazards, investigate accidents, incidents, and near misses, and ensure timely implementation of corrective and preventive actions.
- Maintain HSE documentation and compliance records, including inspection reports, incident logs, PPE records, training records, emergency equipment inspections, and support internal/external HSE audits.
- Promote a safe working environment by coordinating HSE inductions, toolbox talks, emergency drills, monitoring PPE compliance, and ensuring company facilities, camps, and work areas meet health, safety, and welfare standards.
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