Administration Executive
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Key skills for this role
About the Role
AL Feel Trading LLC seeks an Administration Executive in Dubai to handle employee documentation, coordinate with government service providers, manage visa renewals, support onboarding and exit formalities, and maintain office administration.
Key Skills for This Role
Responsibilities
- Handle employee documentation including passports, visas, labour contracts, insurance, and HR files
- Coordinate with PRO, typing centres, insurance providers, medical centres, and government service centres
- Track visa renewals, labour card renewals, Emirates ID, medical insurance, and other expiry dates
- Support onboarding and exit formalities
- Maintain attendance, leave, staff records, and accommodation records
- Prepare company letters, staff notices, internal memos, and management correspondence
- Visit banks, government offices, customers, suppliers, and other locations as required
- Coordinate office supplies, pantry items, stationery, uniforms, and general office administration
- Maintain physical and digital filing for HR, admin, licence, vehicle, insurance, legal, and company documents
Requirements
- 2 5 years of experience in administration or HR
Full Job Posting
Responsibilities
- Handle employee documentation including passport copies, Emirates ID, visa copies, labour contracts, insurance records, offer letters, warning letters, NOCs, salary certificates, and HR files
- Coordinate with PRO, typing centres, insurance providers, medical centres, Tasheel/Tawjeeh/Amer centres, and other government related service providers
- Track visa renewals, labour card renewals, Emirates ID, medical insurance, occupational health card, trade licence documents, tenancy contracts, vehicle documents, and other expiry dates
- Support onboarding and exit formalities, including joining documents, employee file creation, induction coordination, visa processing follow up, cancellation documents, and final settlement paperwork
- Maintain attendance, leave, staff records, accommodation records, and other HR/admin reports
- Prepare company letters, staff notices, internal memos, salary certificates, NOCs, warning letters, circulars, and management correspondence
- Visit banks, government offices, customers, suppliers, insurance offices, courier companies, and other locations as required by management
- Coordinate office supplies, pantry items, stationery, uniforms, SIM cards, staff requirements, repairs, maintenance, and general office administration
- Maintain proper physical and digital filing for HR, admin, licence, vehicle, insurance, legal, and company documents
- Support management with confidential work, reporting, follow ups, staff coordination, and day to day administrative tasks
Requirements
- 2 5 years of experience in administration or HR
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