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Admin & Operation Coordinator
Al Emadi Stones
Baladiyat ad Dawhah, QAT
Full-time
Entry
Onsite
Discovered 4 weeks ago
Free
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Responsible for ensuring smooth workflow across the full process from tendering, production, logistics, and site installation, acting as the link between suppliers, technical team, factory team, and project managers covering the continuous follow-up to speed-up the processes (work-flow) of tendering, sales order/ contract signature, advance payment receipt, material allocation & logistics, production, delivery, installation, invoicing and collection of due amounts activities, in addition to oversee daily administrative works.
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Job Summary
Responsible for ensuring smooth workflow across the full process from tendering, production, logistics, and site installation, acting as the link between suppliers, technical team, factory team, and project managers covering the continuous follow-up to speed-up the processes (work-flow) of tendering, sales order/ contract signature, advance payment receipt, material allocation & logistics, production, delivery, installation, invoicing and collection of due amounts activities, in addition to oversee daily administrative works.
1. Vehicles Management
- Arrange the transport of workers to and from sites (coordination with site team)
- Arrange driver routs/trips & daily tasks (coordinate with Acc., sales & Tech teams)
- Arrange the transportation of material to and from the factory and suppliers (coordinate with procurement, Inventory, site & factory teams)
- Coordinate the maintenance & registration of vehicles with legal & drivers
2. Documents Management
- Follow-up with document controller the circulation and expedite the flow of docs.
- Communicate & expedite with Legal team the revision and clearance of contracts.
- Manage import/export documentation for international procurement.
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