Admin Executive

We are looking for an efficient, honest, and highly detail-oriented Admin Executive who will be responsible for organizing, coordinating, and executing daily admin operations and accounting procedures to ensure total organizational effectiveness.

This role balances intensive workplace administrative support (~80% ) with inventory/vendor management (~10%) and executive project backing (~10% ).

The ideal candidate will act as a trustworthy custodian of office assets, petty cash, financial records, and campus facilities.

1. Employee Workplace & Facility Support (~80% of Role) Onboarding & Offboarding Lifecycle: Coordinate the end-to-end physical onboarding and offboarding processes. Manage the generation and distribution of Employee ID Cards , workspace allocation, and absolute Admin Clearance protocols during employee exits. Helpdesk: Manage the administrative helpdesk, swiftly resolving day-to-day employee queries related to workspace comfort and corporate amenities. Facilities & Floor Support: Conduct rigorous daily floor walks to ensure infrastructure uptime, cleanliness, and functional order across all engineering floors. EPF exits: Seamlessly facilitate administrative clearance for EPF exits for exited employees 2. Administration, Data Entry & Expense Tracking · Reimbursements: Process and validate Non-CTC reimbursement requests from employees, verifying bills against company policies before routing for approval. · Accurate Record Keeping: Maintain and update operational, administrative, and financial records, including invoices, POs, vendor payments, and employee expense data. · Cash & Credit Trackers: Take absolute ownership of Petty Cash management , maintaining an error-free balance sheet for immediate office expenses. Closely monitor and update corporate Credit Card Trackers for executive expenditures. 3. Corporate Travel, Procurement, and Event Logistics · Employee Travel Booking: Manage travel bookings for employees, including flights, trains, hotel accommodations, and local transits, ensuring adherence to corporate travel policies and budget guidelines. · Material Procurement: Handle the sourcing, vendor negotiations, and procurement of all event-related materials, promotional items, and props. · Infrastructure Setup: Manage physical on-site configurations, including seating layouts, stage setups, chairs, and required audio-visual/event props. 4. Inventory & Vendor Management (~10% of Role) · Asset Tracking & Registry: Take full ownership of corporate Asset Tracking, logging hardware, office fixtures, and equipment assignments to prevent leakage or loss. · Inventory Management : Liaise directly with housekeeping and facility vendors to maintain optimal stocks of office stationery, pantry items, and cafeteria inventory. Track threshold stock levels and share proactive updates to prevent stock outs. · Vendor Payments : Ensure all vendor and supplier bills are cleared before due dates by prepping and dispatching checks on time. · Contract Renewals: Constantly track, review, and flag contract renewal timelines for all active third-party vendors. 5. Executive Support (~10% of Role) Special Assignments: Assist the management team and company executives with ad-hoc request, administrative scheduling, and confidential business assignments as required. Qualifications & Experience Education: Bachelor’s degree in Business Administration (BBA), Commerce (B.Com), Hospitality Management, or a related field.