indeed
Admin Executive
KAYE & CO REAL ESTATE
Dubai, UAE
Full Time
Mid
Hybrid
AED 3,000/month / month
3 days ago
Administrative SupportProject CoordinationMS OfficeCRMCommunicationOrganization
Free
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Administrative SupportProject CoordinationMS Office
About the Role
Timbertek is seeking an Admin Executive to support daily office operations, project coordination, and client communication for a wood flooring company. The role requires 2+ years of admin experience, preferably in fitout, interiors, or construction.
Key Skills for This Role
Administrative SupportProject CoordinationMS OfficeCRMCommunicationOrganization
Responsibilities
- Manage day to day administrative operations including filing, documentation, and record keeping
- Coordinate scheduling between the sales/site team and clients for installation, restoration, and maintenance visits
- Prepare and follow up on quotations, invoices, and payment records
- Maintain project files, site reports, and service records for completed jobs
- Track material and product stock (flooring, finishing products, tools) and coordinate reordering with suppliers
- Support the technical/site team with job scheduling, site access coordination, and client follow up
- Handle client enquiries via phone, email, and WhatsApp, and coordinate site visits or quote requests
- Maintain supplier and client databases, contracts, and service agreements
- Support HR/office administration tasks (attendance, procurement of office/site supplies)
- Assist management with basic reporting on job status, project pipeline, and service requests
Requirements
- Bachelor's degree or diploma in Business Administration or a related field (or equivalent practical experience)
- 2+ years of admin/office coordination experience
- Background in fitout, interiors, flooring, maintenance services, or construction/contracting admin
- Well organised, able to multitask, and comfortable following up across multiple stakeholders
- Tech savvy and quick to adapt to new tools, proficient in MS Office, comfortable learning CRM or job scheduling tools, and open to working with AI tools
- Systematic Thinker – you build and follow processes, and you keep things organized even when juggling volume
- Critical Thinker – you don’t just complete tasks; you question why something is the way it is, and how it could be done better
- Sharp and detail oriented – accuracy matters to you, and small errors genuinely bother you
- Strong written English and good communication skills
Full Job Posting
About the role
- Timbertek is a Dubai based wood flooring company specialising in solid wood floor installation, restoration, maintenance, sanding & polishing for premium residential and hospitality projects.
- We're looking for an organised, detail oriented Admin Executive to support daily office operations, project coordination, and client communication.
What you'll do
- Manage day to day administrative operations including filing, documentation, and record keeping
- Coordinate scheduling between the sales/site team and clients for installation, restoration, and maintenance visits
- Prepare and follow up on quotations, invoices, and payment records
- Maintain project files, site reports, and service records for completed jobs
- Track material and product stock (flooring, finishing products, tools) and coordinate reordering with suppliers
- Support the technical/site team with job scheduling, site access coordination, and client follow up
- Handle client enquiries via phone, email, and WhatsApp, and coordinate site visits or quote requests
- Maintain supplier and client databases, contracts, and service agreements
- Support HR/office administration tasks (attendance, procurement of office/site supplies)
- Assist management with basic reporting on job status, project pipeline, and service requests
What we're looking for
- Bachelor's degree or diploma in Business Administration or a related field (or equivalent practical experience)
- 2+ years of admin/office coordination experience; background in fitout, interiors, flooring, maintenance services, or construction/contracting admin.
- Well organised, able to multitask, and comfortable following up across multiple stakeholders (clients, site technicians, suppliers)
- Tech savvy and quick to adapt to new tools, proficient in MS Office, comfortable learning CRM or job scheduling tools, and open to working with AI tools to improve day to day efficiency
- Systematic Thinker – you build and follow processes, and you keep things organized even when juggling volume.
- Critical Thinker – you don’t just complete tasks; you question why something is the way it is, and how it could be done better.
- Sharp and detail oriented – accuracy matters to you, and small errors genuinely bother you.
- Strong written English and good communication skills
Work arrangement
- The role currently offers the privilege of working from home, and may be offered as remote, hybrid, or onsite in future depending on the candidate and operational requirements
Why join us
- A collaborative, fast moving team where your eye for detail and ideas for improvement will be valued and put to use.
Pay
- AED 3,000.00 per month
Application Question(s)
- Candidates with prior experience in the renovation or maintenance industry are preferred.
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