indeed
Admin cum Document Controller
Ever Rise Electromechanical Works LLC
Dubai, UAE
Full Time
Senior
Onsite
AED 4,500 6,500/month / month
3 weeks ago
Document ControlProject DocumentationMS OfficeDocument Management SystemsOrganizational SkillsCommunication Skills
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Document ControlProject DocumentationMS Office
About the Role
We are seeking a highly organized Admin cum Document Controller for an MEP contracting company in Dubai. You will manage project documentation, establish document control systems, and provide administrative support.
Key Skills for This Role
Document ControlProject DocumentationMS OfficeDocument Management SystemsOrganizational SkillsCommunication Skills
Responsibilities
- Manage and maintain all project related documents, including drawings, technical submittals, material submittals, RFIs, method statements, correspondence and approvals
- Establish and maintain document control systems to ensure accurate recording, tracking, filing, distribution and retrieval of project documentation
- Monitor document status and maintain up to date registers for incoming and outgoing documents
- Ensure all project records are properly archived in accordance with company procedures and project requirements
- Prepare and distribute meeting minutes, reports, correspondence and other project related documentation
- Provide general administrative support to project and management teams, including scheduling meetings, maintaining records, and handling office coordination activities
- Assist in the preparation of project closeout documentation, operation & maintenance manuals and other handover documents
- Maintain confidentiality and ensure document security at all times
Requirements
- Bachelor's Degree or equivalent in Business Administration, Office Management or related field
- Minimum 5 8 years of UAE experience as a Document Controller within MEP contracting or construction industry
- Strong knowledge of document control processes and construction industry practices
- Experience handling technical documents, shop drawings, material submittals, RFIs, transmittals and project correspondence
- Proficiency in MS Office applications
- Experience with document management systems and electronic filing platforms
- Excellent organizational, communication and coordination skills
- Ability to work independently, prioritize tasks and manage multiple deadlines
- Strong written and verbal communication skills in English
Full Job Posting
Overview
- We are a leading MEP contracting company in Dubai seeking a highly organized and detail oriented Admin Cum Document Controller to join our project team.
- The successful candidate will be responsible for managing project documentation, ensuring effective document control procedures, and providing administrative support to facilitate smooth project execution.
Key Responsibilities
- Manage and maintain all project related documents, including drawings, technical submittals, material submittals, RFIs, method statements, correspondence and approvals.
- Establish and maintain document control systems to ensure accurate recording, tracking, filing, distribution and retrieval of project documentation.
- Monitor document status and maintain up to date registers for incoming and outgoing documents.
- Ensure all project records are properly archived in accordance with company procedures and project requirements.
- Prepare and distribute meeting minutes, reports, correspondence and other project related documentation.
- Provide general administrative support to project and management teams, including scheduling meetings, maintaining records, and handling office coordination activities.
- Assist in the preparation of project closeout documentation, operation & maintenance manuals and other handover documents.
- Maintain confidentiality and ensure document security at all times.
Requirements
- Bachelor's Degree or equivalent qualification in Business Administration, Office Management or a related field.
- Minimum 5–8 years of UAE experience as a Document Controller within the MEP contracting or construction industry.
- Strong knowledge of document control processes, project documentation workflows and construction industry practices.
- Experience handling technical documents, shop drawings, material submittals, RFIs, transmittals and project correspondence.
- Proficiency in MS Office applications (Word, Excel, Outlook, PowerPoint).
- Experience with document management systems and electronic filing platforms.
- Excellent organizational, communication and coordination skills.
- Ability to work independently, prioritize tasks and manage multiple deadlines effectively.
- Strong written and verbal communication skills in English, with the ability to prepare professional business correspondence without supervision.
Compensation
- AED 4,500 – 6,500 per month, commensurate with qualifications, experience, and demonstrated capabilities.
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