Admin Cum Accounts Assistant (Female)
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Key skills for this role
About the Role
ITD Innovation seeks a proactive Female Admin Cum Accounts Assistant to handle accounts receivable, office administration, and social media management. The role requires 1-2 years of experience in invoicing, collections, and ERP software like Odoo.
Key Skills for This Role
Responsibilities
- Prepare and issue quotations, sales orders, invoices, and payment reminders accurately and on time
- Follow up with customers on outstanding payments through calls, emails, and WhatsApp
- Monitor Accounts Receivable aging reports and ensure timely collection of receivables
- Reconcile customer accounts and resolve billing discrepancies
- Record customer receipts and maintain accurate accounting records
- Prepare Statements of Account (SOA) and customer payment reports
- Coordinate with Sales, Operations, and Project teams regarding customer billing and collections
- Assist with monthly financial reports and accounting documentation
- Maintain organized financial records and filing systems
- Support VAT related documentation and accounting activities when required
- Manage incoming calls, emails, inquiries, and company correspondence
- Maintain company records, contracts, employee files, and administrative documentation
Requirements
- 1 2 years of experience in Accounts Receivable, invoicing, collections, administration, or related roles
- Experience using ERP or accounting software such as Odoo, ERPNext, Zoho Books, QuickBooks, Xero, or similar systems
- Strong understanding of invoicing, customer ledgers, payment collections, and account reconciliation
- Excellent communication and follow up skills
- Good knowledge of Microsoft Excel, Word, Outlook, and Office applications
- Basic experience managing social media accounts and online communications
- Strong organizational, multitasking, and time management skills
- High level of accuracy, attention to detail, and professionalism
- Ability to work independently and collaborate effectively with multiple departments
Full Job Posting
Position Overview
- We are seeking a proactive, organized, and detail oriented Female Admin Cum Accounts Assistant to join our growing team.
- This role combines Accounts Receivable, Administration, Office Coordination, and Social Media Management.
- The ideal candidate will support daily financial operations, customer collections, office administration, and the management of the company’s online presence across various digital platforms.
Key Responsibilities Accounts & Finance
- Prepare and issue quotations, sales orders, invoices, and payment reminders accurately and on time.
- Follow up with customers on outstanding payments through calls, emails, and WhatsApp.
- Monitor Accounts Receivable aging reports and ensure timely collection of receivables.
- Reconcile customer accounts and resolve billing discrepancies.
- Record customer receipts and maintain accurate accounting records.
- Prepare Statements of Account (SOA) and customer payment reports.
- Coordinate with Sales, Operations, and Project teams regarding customer billing and collections.
- Assist with monthly financial reports and accounting documentation.
- Maintain organized financial records and filing systems.
- Support VAT related documentation and accounting activities when required.
Key Responsibilities Administration & Office Coordination
- Manage incoming calls, emails, inquiries, and company correspondence.
- Maintain company records, contracts, employee files, and administrative documentation.
- Coordinate meetings, appointments, and office schedules.
- Assist in preparing proposals, reports, presentations, and project documents.
- Coordinate with vendors, suppliers, and service providers.
- Support HR administration, employee documentation, and onboarding processes.
- Monitor office supplies and ensure smooth day to day office operations.
- Maintain digital and physical filing systems for easy access and compliance.
Key Responsibilities Social Media & Marketing Support
- Manage and monitor company social media accounts, including Facebook, Instagram, LinkedIn, TikTok, YouTube, and other platforms.
- Schedule, publish, and manage social media content according to the marketing calendar.
- Coordinate with the design and marketing team to ensure timely content creation and posting.
- Respond to basic customer inquiries, comments, and messages received through social media channels.
- Forward sales inquiries and leads to the appropriate team members and maintain lead records.
- Update company profiles, business listings, and online directories.
- Assist in creating captions, post descriptions, and basic content updates.
- Monitor engagement, messages, notifications, and online customer interactions.
- Support digital marketing campaigns, promotional activities, and brand awareness initiatives.
- Assist in maintaining the company website content, blog updates, and online marketing activities when required.
Requirements
- 1–2 years of experience in Accounts Receivable, invoicing, collections, administration, or related roles.
- Experience using ERP or accounting software such as Odoo, ERPNext, Zoho Books, QuickBooks, Xero, or similar systems.
- Strong understanding of invoicing, customer ledgers, payment collections, and account reconciliation.
- Excellent communication and follow up skills with confidence in collecting overdue payments professionally.
- Good knowledge of Microsoft Excel, Word, Outlook, and Office applications.
- Basic experience managing social media accounts and online communications.
- Strong organizational, multitasking, and time management skills.
- High level of accuracy, attention to detail, and professionalism.
- Ability to work independently and collaborate effectively with multiple departments.
Preferred Qualifications
- Bachelor’s Degree or Diploma in Accounting, Finance, Business Administration, Marketing, or a related field.
- Familiarity with Odoo ERP is highly preferred.
- Basic knowledge of Canva, Meta Business Suite, LinkedIn, or social media management tools is a plus.
Pay
- AED 1,900.00 AED 2,800.00 per month
Work Location
- In person
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