Admin Coordinator

• Coordinate procurement activities by preparing purchase orders, tracking deliveries, and ensuring the timely receipt of goods and services.
• Maintain procurement records and monitor purchase requests to ensure compliance with organizational policies and budgets.
• Coordinate with suppliers to resolve delivery issues and maintain positive vendor relationships.
• Identify opportunities to streamline procurement processes and improve operational efficiency.

• Coordinate meeting room bookings, office logistics, and organizational events to ensure smooth execution.
• Oversee office workspace setup, including workstation preparation, furniture coordination, and office relocations.
• Coordinate incoming and outgoing mail, courier services, and deliveries.
• Respond to and coordinate employee requests related to office facilities, equipment, and administrative services.
• Maintain organized administrative records and documentation to support efficient office operations.

• Coordinate domestic and international travel arrangements, including flights, rail, accommodations, vehicle rentals, and other transportation requirements.
• Obtain quotations, compare travel options, and recommend cost-effective travel solutions while ensuring compliance with organizational travel policies.
• Prepare and distribute comprehensive travel itineraries and supporting documentation.
• Coordinate travel changes, cancellations, and emergency arrangements as required.
• Monitor travel expenditures and maintain accurate travel-related records and documentation,

• Build and maintain effective working relationships with vendors, contractors, and service providers.
• Obtain and evaluate quotations, negotiate within delegated authority, and ensure services are delivered in accordance with agreed standards.
• Monitor contract performance and escalate issues when necessary to ensure uninterrupted operations

• Identify opportunities to improve administrative processes, office procedures, and operational workflows.
• Recommend and implement practical solutions that improve efficiency, organization, and service delivery.
• Coordinate administrative projects and initiatives as assigned, ensuring deadlines and objectives are achieved.

• Coordinate and support special projects and organizational initiatives as assigned.
• Perform other related duties consistent with the scope and level of the position to support organizational operations.

• Bachelor’s degree in Business Administration
• Minimum 1 year of experience working in a similar admin role
• Strong organizational and multitasking skills with a high attention to detail.
• Excellent communication and interpersonal skills, with a proven ability to work with diverse stakeholders.
• Analytical and problem-solving skills with the ability to adapt to rapidly changing circumstances.
• Strong organizational and time-management skills, with attention to detail.
• Willingness to travel when required.

• Competitive Salary: Commensurate with experience and qualifications, along with potential annual incentives.
• Benefits Package: Medical,wellness programs, and more.
• Retirement Savings: Contributions to a Registered Retirement Savings Plan.
• Paid Time Off: Sick days, vacation days, and family days for work-life balance.
• Professional Development: Access to training, leadership programs, and career growth opportunities.

Some travel, as well as evening and weekend work, may be required.

We appreciate all applications; however, only candidates selected for an interview will be contacted.