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Admin Assistant / Office Coordinator / Admin Officer
UC Business
Dubai, UAE
Full-time
Entry
Onsite
Discovered Today
office administrationfront desk receptionfacility coordinationvendor managementprocurement and supplier sourcingtravel coordination
Free
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office administrationfront desk receptionfacility coordination
Role Overview
Entry-to-mid level administrative role supporting the core operations team.
The position keeps daily administrative routines running and supports a functional, welcoming workplace environment.
The role reports to an Office Manager, Administrative Lead, or Operations Lead and collaborates with internal teams and external vendors.
Key Skills for This Role
office administrationfront desk receptionfacility coordinationvendor managementprocurement and supplier sourcingtravel coordination
Full Job Posting
Role Overview
Entry-to-mid level administrative role supporting the core operations team.
The position keeps daily administrative routines running and supports a functional, welcoming workplace environment.
The role reports to an Office Manager, Administrative Lead, or Operations Lead and collaborates with internal teams and external vendors.
Responsibilities
- Manage front desk reception workflows and handle client inquiries.
- Order office supplies, maintain inventory, and coordinate facility maintenance and equipment servicing.
- Coordinate travel itineraries, executive calendars, meetings, and meeting facilities.
- Handle official correspondence and assist with petty cash and vendor invoice verification.
- Source suppliers, request comparative quotes, prepare purchase requisitions, and audit delivery orders.
- Maintain physical and digital document archives, version control, record retention, and retrieval.
- Maintain inventory logs, expense tracking sheets, and operational rosters.
Qualifications
- Bachelor's degree or diploma in business administration, office management, corporate communications, secretarial studies, or a related field.
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