ADMIN ASSISTANT / EXECUTIVE SECRETARY
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Key skills for this role
About the Role
Delta International PK is seeking an Admin Assistant / Executive Secretary to support the VP. Responsibilities include managing the VP's agenda, handling correspondence, making travel arrangements, preparing invoices, and maintaining records.
Key Skills for This Role
Responsibilities
- Maintain VP’s agenda and assist in planning appointments, meetings, conferences
- Receive and screen phone calls and redirect them when appropriate
- Handle and prioritize all outgoing or incoming correspondence (e mail, letters, packages etc.)
- Make travel arrangements for VP
- Handle confidential documents ensuring they remain secure
- Prepare invoices and financial documents and provide assistance in timekeeping
- Monitor office supplies and ensure the most cost effective orders
- Maintain electronic and paper records ensuring information is organized and easily accessible
- Prepare presentations or reports as assigned
- Attend meetings and keep minutes
- Miscellaneous tasks as directed by VP
- Follow up on VP signed reports and directing it to VP direct reports
Requirements
- Degree is essential; open to all disciplines, preferably business major
- Diploma or Certificate reflecting proficiency in MS Office and back office software (e.g. ERP)
Full Job Posting
Responsibilities
- Maintain VP’s agenda and assist in planning appointments, meetings, conferences etc.
- Receive and screen phone calls and redirect them when appropriate
- Handle and prioritize all outgoing or incoming correspondence (e mail, letters, packages etc.)
- Make travel arrangements for VP
- Handle confidential documents ensuring they remain secure
- Prepare invoices and financial documents and provide assistance in timekeeping
- Monitor office supplies and ensure the most cost effective orders
- Maintain electronic and paper records ensuring information is organized and easily accessible
- Prepare presentations or reports as assigned
- Attend meetings and keep minutes
- Miscellaneous tasks as directed by VP
- Follow up on VP signed reports and directing it to VP direct reports
Qualifications
- Degree is essential, and this career is open to graduates from all degree disciplines, preferably business major.
- Diploma or a Certificate reflecting proficiency in MS Office and “back office” software (e.g. ERP)
Work Location
- Work Location: In person
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