Accounts Payable Associate

Receive, verify, and account vendor invoices and supporting documentation.

Process PO and non-PO invoices within defined turnaround timelines.

Perform invoice verification and 3-way matching.

Track invoice exceptions, rejected invoices, and pending documentation.

Coordinate with Procurement, Warehouse, and business users for invoice clarifications and documentation closure.

Maintain invoice processing trackers and monitor invoice movement across different processing stages.

Ensure timely submission of invoices for accounting and payment processing.

Respond to employee queries related to expense claims, reimbursements, travel advances, Concur submissions, and payment status.

Acknowledge and respond to vendor queries regarding invoice status, payment status, missing documentation, and invoice processing.

Coordinate with internal stakeholders for claim approvals, invoice resolutions, and documentation completion.

Escalate complex payment, reconciliation, compliance, or system issues to the AP Lead.

Maintain professional and timely communication with employees, vendors, and business stakeholders.

Maintain AP and T&E processing trackers, outstanding reports, employee reimbursement records, invoice ageing, and payment status reports.

Generate routine MIS and operational reports from SAP and SAP Concur to support management reporting and month-end activities.

Ensure employee expense claims and vendor invoices are supported by required approvals, documentation, and compliance with company policies, GST, and TDS requirements.

Perform duplicate claim and invoice checks and maintain audit-ready documentation for AP and T&E transactions.

Support month-end closure activities including expense accruals, provisions, open invoice and claim tracking, advance reconciliations, GR/IR follow-up, AP ageing, and reimbursement reconciliation.

Process and maintain AP and T&E transactions in SAP and SAP Concur, ensuring data accuracy, documentation integrity, and support for system and process improvements.

B.Com / M.Com or equivalent.

2–4 years of experience in Travel & Expense (T&E), Accounts Payable, Finance Operations, or Shared Services.

Hands-on experience in SAP Concur Travel & Expense processing is strongly preferred.

Working knowledge of SAP or SAP S/4HANA.

Good understanding of employee reimbursement processes, corporate credit card reconciliations, and travel policy compliance.

Basic knowledge of GST and TDS documentation requirements.

Good knowledge of MS Excel and finance documentation management.

Strong attention to detail, organizational skills, and process discipline.

Good communication and stakeholder coordination abilities.

Ability to manage parallel AP and T&E processing workloads within defined service levels.

Your ZEISS Recruiting Team: