Accounts Payable Assistant

Daily processing of invoices and credits in our invoice management system ensuring correct account coding and submission to appropriate approval workflows.

Processing of the weekly payment runs in accordance with vendor agreements.

Processing of Stock Invoices & Credits ensuring correct 3 way matching against Goods received.

Ensuring that all invoices received have completed authorised approvals before processing for payment.

Ensuring that all debit notes are processed and monthly reconciliations are completed.

Undertaking vendor statement reconciliations.

Dealing with queries from suppliers and queries with the account handlers, ensuring these are resolved on a timely basis.

Processing and verifying employee expenses.

Final Review of Purchase Orders and completing submission to requestor/vendor.

Providing copy invoices as required.

Reconciling Aged Creditors regularly to ensure that all payments are correctly allocated and any aging items reviewed and cleared where appropriate.

Continuous review of process and task to identify opportunities for automation and improvements.

Finance Administration or Accounts Payable experience, including processing expenses, managing cash book, reconciliations and matching, batching and coding.

Excel: enjoys using Excel to manage large data sets and manipulate information with formulas.

Attention to detail: strong regard for accuracy in data, able to identify gaps in data, and process information with a high level of accuracy.

Problem Solving: you like to investigate, sourcing information and joining the dots to find a solution.

Customer orientated: you are able to build relationships with internal employees and external customers, offering support to ensure smooth payments.