Accounts Payable Analyst

Position Summary

Duties and Responsibilities

• Processing of supplier invoices and credit notes, including coding and matching, ensuring that any discrepancies are investigated and resolved on a timely basis
• Oversee and complete supplier statement reconciliations and liaising with suppliers to resolve invoicing queries
• Monitoring open AP items and the clearing of old outstanding items and debit balances
• To prepare and process approved ad hoc manual payments and weekly electronic supplier payment runs
• To prepare and process fortnightly employee expense runs
• To prepare supplier statement reconciliations on a timely basis and investigate and resolve any discrepancies
• To critically assess the accounts payable process, recommend and implement process improvements and to ensure that all accounts payable processes are fully documented
• Complete month end procedures and reporting by specified deadlines
• To ensure that all expense claims are authorised by the relevant manager and that VAT receipts are attached where appropriate, raising payments and allocating costs to correct nominal ledger account
• Ensure that all expense claims are in line with the Claranet expense policy and relevant HMRC legislation and challenge employee or approvers where claims fall outside of the agreed policies
• Other ad hoc duties as required
• Financial Systems – To ensure that Financial Systems are operating effectively and to support any systems change initiatives
• Procurement – To ensure that the procure to pay processes are working efficiently and effectively
• All Business Areas – To ensure that employee expense claims are approved and paid on time

Position Specifications