Accountant & Purchase Officer
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Key skills for this role
About the Role
GISS is seeking a detail-oriented Accountant & Purchasing Officer to support accounting, financial, purchasing, and administrative functions. The role involves recording transactions, preparing invoices, managing procurement, and ensuring compliance.
Key Skills for This Role
Responsibilities
- Assist the Accounting Manager with daily accounting and financial operations
- Record, verify, and maintain accurate financial transactions within the accounting system
- Prepare customer invoices, quotations, receipts, payment vouchers, and other financial documents
- Organize and maintain invoices, receipts, supplier statements, quotations, and supporting financial records
- Prepare daily financial reports covering cash, POS, bank, online sales and payment gateways
- Record and monitor all incoming and outgoing payments
- Maintain accurate records of accounts receivable, accounts payable, credits, debits, and account balances
- Reconcile cash, bank, sales, and inventory transactions to ensure financial accuracy
- Follow up on outstanding customer payments and supplier payments
- Assist in salary processing and WPS preparation
- Assist with purchasing and procurement activities in accordance with company procedures
- Prepare purchase orders and procurement related documentation
Requirements
- Bachelor's degree in Accounting, Finance, Business Administration, or a related field
- Previous experience in accounting, finance, purchasing, or a similar role is preferred
- Strong knowledge of accounting principles and financial recordkeeping
- Proficiency in Microsoft Excel and Microsoft Office applications
- Strong organizational skills with excellent attention to detail
- Ability to prioritize tasks and meet deadlines
- Excellent communication and interpersonal skills
- Ability to maintain confidentiality and handle sensitive information
Full Job Posting
Job Summary
- We are seeking a detail oriented and organized Accountant & Purchasing Officer to join our team.
- The ideal candidate will be responsible for supporting the company's accounting, financial, purchasing, and administrative functions while ensuring accuracy, compliance, and efficient day to day operations.
Key Responsibilities Accounting & Finance
- Assist the Accounting Manager with daily accounting and financial operations.
- Record, verify, and maintain accurate financial transactions within the accounting system.
- Prepare customer invoices, quotations, receipts, payment vouchers, and other financial documents.
- Organize and maintain invoices, receipts, supplier statements, quotations, and supporting financial records.
- Prepare daily financial reports covering cash transactions, POS transactions, bank transactions, online sales and payment gateways.
- Record and monitor all incoming and outgoing payments.
- Maintain accurate records of accounts receivable, accounts payable, credits, debits, and account balances.
- Reconcile cash, bank, sales, and inventory transactions to ensure financial accuracy.
- Follow up on outstanding customer payments and supplier payments.
- Assist in salary processing and WPS preparation.
- Prepare quarterly financial summaries and assist in the preparation of annual financial reports.
- Report discrepancies, outstanding balances, or financial irregularities to management promptly.
Key Responsibilities Purchasing & Procurement
- Assist with purchasing and procurement activities in accordance with company procedures.
- Prepare purchase orders and procurement related documentation.
- Coordinate with suppliers regarding quotations, invoices, deliveries, payments, and account related matters.
- Monitor supplier performance and maintain positive supplier relationships.
- Ensure procurement records are accurate, organized, and up to date.
- Support inventory monitoring and stock record maintenance to ensure optimal stock levels.
Key Responsibilities Administration & Operations
- Ensure all accounting, procurement, and administrative records are properly organized and maintained.
- Support general administrative and office operations as required.
- Assist store operations and inventory activities when necessary.
- Collaborate with different departments to ensure smooth operational workflows.
- Perform any other accounting, finance, purchasing, administrative, or operational duties assigned by management.
Qualifications
- Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
- Previous experience in accounting, finance, purchasing, or a similar role is preferred.
- Strong knowledge of accounting principles and financial recordkeeping.
- Proficiency in Microsoft Excel and Microsoft Office applications.
- Experience with accounting software is an advantage.
- Strong organizational skills with excellent attention to detail.
- Ability to prioritize tasks and meet deadlines.
- Excellent communication and interpersonal skills.
- Ability to maintain confidentiality and handle sensitive information with professionalism.
- Ability to work independently and as part of a team in a fast paced environment.
Preferred Skills
- Experience with inventory management and procurement processes.
- Knowledge of Qatar WPS procedures is an advantage.
- Strong analytical and problem solving skills.
- High level of integrity, accountability, and professionalism.
Pay
- QAR2,500.00 QAR3,500.00 per month
Work Location
- In person
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