ashby
Workplace Operations
Baseten
San Francisco, USA
Full-time
Mid
Onsite
Discovered 1 weeks ago
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RESPONSIBILITIES
- Collaborate on front-of-house reception with the Office Manager, creating a warm, polished experience for employees, candidates, customers, investors, and other visitors
- Collaborate on conference room and space management across our growing SF footprint, proactively resolving conflicts and optimizing space based on business priorities
- Plan ahead for high-priority and large-group needs, including onboarding, sales bootcamps, candidate interviews, customer visits, confidential meetings, marketing events, and board meetings
- Build enough context on our teams and business to make good judgment calls when space is constrained
- Maintain an exceptionally high bar for the physical office, noticing and addressing details like rooms that need resetting, missing furniture, broken equipment, and low supplies
- Proactively identify ways to make our spaces more functional, organized, and enjoyable
- Build strong relationships across the office to understand and anticipate team needs
- Partner with the Office Manager with physical office operations, vendors, deliveries, supplies, and other workplace needs
- Support in-office events, including setup, logistics, and resetting spaces afterward
- Respond quickly to workplace needs and own issues through resolution
REQUIREMENTS
- Exceptionally detail-oriented, with a high quality bar and an instinct for noticing what others miss. Proactive and observant, with a bias toward identifying and solving problems before being asked.
- Highly organized and able to manage changing calendars, constraints, requests, and priorities without dropping details
- Strong judgment and problem-solving skills, with the ability to understand context and make thoughtful tradeoffs
- Clear, responsive communicator who reliably keeps people informed and closes loops
- High ownership mentality. When you take something on, others trust that you’ve got it
- Strong relationship builder who gets to know teams and uses that context to anticipate their needs
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