Workplace Operations Manager

Mistral provides full-stack AI solutions: from frontier models to developer tools, applications, and compute. We partner with enterprises tackling the hardest problems—across high-stakes industries like finance, manufacturing, defense, healthcare, and the public sector—co-creating customized AI systems that they can run on their terms.

We are a dynamic, collaborative team passionate about AI and its potential to transform society. Our diverse workforce thrives in competitive environments and is committed to driving innovation. Our teams are distributed between Europe, North America, Asia and the Middle East. We are creative, low-ego and team-spirited.

Role Summary

As Workplace Operations Manager based in our Palo Alto office — Mistral's North America HQ (~11k sq ft in Downtown Palo Alto) — you'll own the day-to-day operations and overall office experience. You'll manage vendors, run employee engagement events, coordinate onboarding, and serve as a culture champion. Reporting to the Office Management Lead AMER/APAC, you'll also support regional programs and initiatives, with a path to grow into a right-hand role for the broader AMER/APAC workplace strategy.

What You Will Do:

Daily Office Operations — daily inspections, mail/packages, facilities & building management, food/snack/beverage programs

Vendor & Facilities Management — vendor relationships & contracts, maintenance/repairs, evaluation cadence

Employee Experience & Onboarding — new hire desk setup/equipment/onboarding, swag programs, first point of contact for employee questions

Event Programming & Culture — all-hands, holiday parties, team offsites; building an attendance/engagement strategy

Who You Are:

4+ years in Office Management or Workplace Operations (startup/scale-up a plus)

Tech-savvy: Google Workspace, Slack, Notion, ticketing systems

Experience with access control & visitor management systems

Exceptional organizational, communication, and interpersonal skills