Workplace Experience Coordinator

Our core technology is the node, a device that produces energy in the ocean’s harshest conditions for years at a time without human maintenance or intervention.

The Workplace Experience Coordinator plays a vital role in enabling our team through high-touch, reliable service. You'll oversee the workplace hospitality programs that keep our teams fueled, supported, and ready to perform at their best. This includes maintaining shared spaces at a consistently high standard, and managing daily kitchen and food service operations.

This is a hands-on role for someone who takes pride in serving others through excellence, consistency, and proactive follow-through — and who doesn't just execute routines but improves them. You notice what's off, you fix it, and you come back with a better way to prevent it next time. Your work helps create a workplace that feels cared for, organized, and ready for anything.

Candidates should have strong interpersonal skills and be able to thrive in a creative, scrappy, and collaborative environment in which the best ideas change the company’s direction on a regular basis.

Panthalassa’s work is hard, fast, and deeply technical. A well-run workplace is a force multiplier—removing friction, supporting focus, and helping teams operate at a high level. This role is essential to creating an environment where people feel cared for, supported, and able to execute.

Perform regular visual sweeps and resets across shared spaces (kitchen, break room, gym, conference rooms, and common areas)

Maintain readiness of all conference rooms and collaboration areas: clean, stocked, and continuously usable

Maintain workplace presentation at a high standard, especially in high-use and visitor-facing areas

Serve as a trusted onsite resource for day-to-day workplace needs, responding quickly and following through with discretion and good judgment

Anticipate needs before they become blockers — supplies, cleanliness, functionality, readiness

Identify recurring issues and propose improvements to routines, layouts, and workflows

Support meeting setup and resets as needed, including quick turnarounds between sessions

Provide ad hoc hospitality support as needs arise across the organization

Coordinate service calls and maintenance for kitchen equipment and hospitality-related needs

Maintain vendor relationships for food, beverage, and service providers; monitor quality and reliability

Support expense tracking and reconciliation for hospitality-related purchases as needed

Help create a welcoming, professional experience for employees, guests, and vendors.

Assist with light administrative tasks such as mail distribution, shipping support, or vendor coordination when needed

Keep the employee kitchen, dining areas, and coffee and beverage stations clean, stocked, and running smoothly throughout the day

Maintain inventory of snacks, beverages, coffee, and food service supplies; prevent service disruption with proactive ordering

Coordinate weekly company lunches and company-provided meals, including vendor scheduling, setup, breakdown, and cleanup

Ensure food handling safety and cleanliness standards are consistently met

Partner with the Office Manager to evolve the program as the company scales

Set up and break down spaces for company events - from small team meetings, investor and client visits, to all-hands meetings

Coordinate day-of logistics with vendors and stakeholders so things run smoothly - catering, AV, visitor badging, gifts.

This role is onsite and active. You’ll be regularly moving through spaces, lifting supplies, setting up rooms, and supporting real-time needs across the facility.

You're service-driven, observant, and take pride in running a space that helps people do their best work. You notice what's off before anyone else does — and you fix it. You can move quickly without being sloppy, and you balance urgency with quality. You don't just follow routines — you improve them. You value feedback and constructive criticism as a means to raise the bar on everything you touch.

2+ years of experience in workplace operations, hospitality, events, facilities support, retail, or other high-touch service environments

Comfortable operating independently in an onsite role with minimal day-to-day oversight

Strong organizational habits and familiarity with checklists, inventory tracking, and digital workplace tools (email/chat, ticketing or task systems such as Atlassian)

Familiarity with food safety best practices; Food Handler card a plus or willingness to obtain

Ability to lift and carry supplies, move furniture, and be on your feet for extended periods

If hired for this full-time role, you will receive:

Cash compensation of $28-$35/hour.

Equity in the company. We’re all owners and if we’re successful, this equity should be far and away the most valuable component of your compensation.

A benefits package that helps you take care of yourself and your family, including:

Flexible paid time off

Health insurance (the company pays 100% of gold-level PPO plan for full-time employees, their partners, and dependents)

Dental insurance (the company pays 100% for full-time employees, their partners, and dependents)

Vision insurance (the company pays 100% for full-time employees, their partners, and dependents)

Disability insurance (the company pays 100% for a policy to provide long-term financial support if you become disabled)

Ability to contribute to tax-advantaged accounts, including 401(k), health FSA, and dependent care FSA

Relocation assistance to facilitate your move to Portland (if needed).