Workplace Administrator

About Dezerv

Workplace and vendor management

• Manage day-to-day workplace operations and ensure smooth functioning of office facilities.
• Maintain a repository of workplace vendors and coordinate operational requirements and service delivery.
• Track vendor performance, resolve service issues, escalate concerns, and document vendor activities and closures.

Invoice management

• Manage workplace vendor invoices and submit them through the required portal.
• Obtain and track internal approvals and coordinate with Finance to process invoices within timelines.
• Maintain complete and accurate invoice documentation.

Travel operations

• Process travel bookings through the company travel platform.
• Manage on-ground cab requests through partner vendors.
• Maintain and verify travel management information for every travel mode.

Inventory and cafeteria operations

• Maintain a digital inventory tracker for pantry and office supplies and monitor stock movement and consumption.
• Initiate replenishment proactively to avoid stock-outs and keep inventory records accurate.
• Coordinate cafeteria vendors, monitor food quality and service standards, address concerns, and support menu and pricing discussions within budget.

Office infrastructure and events

• Ensure equipment and required setups are tested and ready before scheduled sessions.
• Support workplace requirements for internal events and employee initiatives.

Candidate qualifications

• Prior work experience of 3–4 years in administration.
• Expert use of Google Apps, including Gmail, Calendar, Sheets, and Docs.
• Bachelor’s degree in any field.
• Experience in guest management, situational handling, and delivering experiences.
• Strong organization, time management, communication, interpersonal, problem-solving, and decision-making skills.
• Ability to adapt to changing priorities and manage multiple tasks simultaneously.