Wedding Planner Assistant

Role Description

Key Responsibilities

• Assist with wedding planning, coordination, client requirements, schedules, checklists, timelines, and event plans.
• Maintain records of wedding details, guest information, vendor contacts, event requirements, invoices, quotations, contracts, and payment records.
• Coordinate with venues, hotels, restaurants, decorators, florists, photographers, entertainers, caterers, transportation providers, and other vendors.
• Follow up on vendor availability, quotations, contracts, deliveries, setup times, and service requirements.
• Coordinate seating, guest lists, invitations, signage, décor, flowers, lighting, furniture, table settings, catering, menus, and dietary requirements.
• Support guest arrivals, registration, seating, transportation, ceremonies, receptions, dinners, entertainment, speeches, and special guest needs.
• Monitor event timelines, communicate updates, handle unexpected issues, and support vendors during setup and execution.
• Assist with venue inspections, on-site setup, event breakdown, post-event vendor follow-up, feedback collection, and inventory checks.
• Protect client privacy and confidentiality and follow company policies, venue requirements, health and safety procedures, and applicable UAE regulations.

Requirements

• High school diploma or equivalent is preferred.
• Event Management, Hospitality, Tourism, Business Administration, or related education is an advantage.
• Experience in event planning, weddings, hospitality, customer service, administration, or related environments is preferred.
• Wedding, private event, or corporate event experience is an advantage.
• Strong organization, time management, communication, interpersonal, coordination, follow-up, and problem-solving skills are required.
• Strong attention to detail and ability to manage multiple event requirements are required.
• Ability to work professionally with clients and external vendors is required.
• Flexible availability for evenings, weekends, public holidays, and extended event hours is required.
• Ability to work on-site and remain active for extended periods is required.
• English fluency is preferred; Arabic or additional languages and UAE events-industry knowledge are advantages.

What We Offer

• Competitive salary based on experience and qualifications.
• On-the-job training and professional development in wedding planning and event coordination.
• Hands-on experience with weddings, private events, venues, hospitality, décor, catering, entertainment, and suppliers.
• Opportunities to develop client management, event coordination, and organizational skills.
• Career development opportunities within wedding planning, events, hospitality, and tourism.
• Employment benefits in accordance with UAE labour regulations.