Warehouse Clerk; Administrative Assistant

The Warehouse Clerk, Engineering Administrative Assistant, is responsible for shipping and receiving all inventory, maintaining tug repair parts and supplies, assisting the SPE in maintaining the containment area and environmental cage, and maintaining company vehicles. Collects, organizes, and logs all data, sample boxes, and ships Tug lube and coolant samples. The engineering administrative assistant will greet, welcome, and direct visitors and notify company personnel of visitor arrivals. The engineering administrative assistant will handle all engineering administrative tasks across tug, fleet, and various departments within the organization.

Company employees, executive leadership, senior client leadership, mariners, industry associations, and 3 rd party vendors

Ability to assist engineering personnel as needed

Ability to comply with company safety procedures, PPE requirements, and applicable regulatory standards while performing assigned duties

Administers procedures of the environmental cage, Tug disposals, and disposal log

Assist project engineers in logging formal documents for traceability of the company and audit standards

Assist project engineers in managing engineering digital document storage organization structures while ensuring all documents and forms are in an accessible area for easy location by employees

Assists SPE with warehouse and facility hurricane preparations

Cleans and maintains the environmental cage for inspection

Collects, organizes sample boxes, maintains sample spreadsheets, and ships Tug lube and coolant samples

Conducts monthly facility inspections with company reps, makes repairs, and reports to SPE

Ensures all paperwork for environmental pickup is in order, and records are kept accordingly

Ensures proper use and disposal of the Tug crew’s waste in the Environmental Cage; trains Tug crew as needed

Ensures scheduled maintenance, repairs, and lube changes are completed for company vehicles

Implementation of Tug data for engineering systems of equipment components, specific to Tug (class)

Keep the engineering office in a tidy, sanitary, and organized condition

Loads battery cores when placing new battery orders, ensures core charges are deducted from accounts, and issues PO numbers

Maintains and schedules repairs to office and building spaces

Maintains annual load tests on shoplifting beam, tools, and fuel hose

Maintains the collection, storage, and disposal of all battery cores from Tugs

Maintains paint can drying “yellow box” and proper disposal of all dry paint cans

Maintains security procedures for keys, parts, the cage, and toolboxes

Maintains supply and inventory of all repair and specialty tools

Maintains tags and annual state inspections, washes and details the inside of vehicles as needed

Maintains the building, facility, grounds, and warehouse for housekeeping and cleanliness

Maintains, schedules repairs, and inspects all emergency generators, pumps, and air compressors

Orders and stocks rags for tug use and issues purchase order (PO) numbers upon delivery

Performs monthly tool and parts inventory and reports for approval by SPE

Performs other duties as assigned, as related to the position

Picks up and delivers parts, supplies, and large items (appliances, water heaters, etc.)

Prepares and sends daily, weekly, and monthly vehicle inspections and mileage reports

Receives, stocks, inventories, and issues rope and lines as requested by operations

Reports all parts “issues and transfers” for approval by SPE

Run parts in town and to the shipyard or other Ports; picks up needed supplies

Schedules all pickups and issues PO numbers for dirty filters, oily rags, bilge slops, paint waste, and light bulbs

Schedules and ensures proper disposal of used tires and submits proper paperwork for them

Schedules and maintains the facility's annual fire inspection (smoke detectors & extinguishers)

Schedules and orders for the supply of new tires as needed for tug fendering

Stocks, storeroom, and kitchen items

Supports the engineering staff with daily responsibilities

High school diploma or GED required; an advanced degree is preferred

An equivalent combination of education and relevant experience may be considered

A valid driver's license is required if operating a company vehicle or traveling between company locations is an essential function of the position

Must possess a valid Transportation Worker Identification Credential (TWIC) or be able to obtain one within a specified timeframe as a condition of employment.

Work hours will be assigned based on business needs; however, work hours will typically be Monday-Friday from 7:30 am to 4:30 pm. Work hours may include evenings, weekends, holidays, or after-hours assignments as required by business needs and approved by management

Occasional travel may be required to attend training, seminars, work-related events, or operational needs

Work will be performed in the office and in the field environments

Assist the management and/or executive team when requested to complete special projects and complete all assignments within a negotiated time frame established by the department manager

Completion of other duties as assigned by the department manager, as it relates to the program and position

Ability to prioritize work, manage competing demands, and meet established deadlines

Ability to effectively organize work and maintain productivity in a fast-paced environment

Demonstrates reliability, accountability, and professionalism

Collaborate effectively with others to achieve departmental and organizational goals

Contributes to business continuity by communicating effectively and managing stakeholder expectations

Communication & Listening

Ability to actively listen, understand information, and respond appropriately to verbal and written communications

Demonstrates initiative in identifying opportunities for improvement and operational efficiencies.

Seeks guidance and support when necessary to ensure the successful completion of assigned responsibilities

Ability to work alone

Ability to work closely with others

Ability to work scheduled and occasional extended hours, weekends, holidays, or emergency assignments as required by business needs

May be exposed to excessive noises

May be subjected to both inside and outside environmental conditions, which include variations in temperature, dampness, humidity, heat, and cold

May be subjected to exposure to fumes, dust, gases, and/or chemicals

May be subjected to water and/or liquids

Potential exposure to environmental conditions associated with operational facilities

Regular use of computers, telephones, printers, and other office equipment

Travel by motor vehicle, van, bus, or plane

This job description is intended to describe the general nature and level of work being performed. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the position. Management reserves the right to modify, assign, or remove duties as business needs dictate.

The Company is an Equal Opportunity Employer and is committed to maintaining a workplace free from discrimination and harassment. Employment decisions are based on business needs, job requirements, and individual qualifications. All qualified applicants and employees will receive consideration without regard to any characteristic protected by applicable federal, state, or local law. Qualified individuals must be able to perform the essential functions of the position, with or without reasonable accommodation. The Company provides reasonable accommodations to qualified individuals with disabilities and for sincerely held religious beliefs and practices, unless doing so would impose an undue hardship. Individuals needing an accommodation during the application process or employment should contact Human Resources.