Virtual Executive Assistant

T D Newton & Associates

Bengaluru, IND

Full-time

Associate

Onsite

Discovered 1 weeks ago

calendar managementtravel planningmeeting logisticsexpense reconciliationMicrosoft OutlookMicrosoft PowerPoint

Free

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Key skills for this role

calendar managementtravel planningmeeting logistics

Independently manage routine administrative support for assigned professionals at Analyst level.

Support calendars, meetings, travel, expenses, queries, and recurring priorities with accuracy, responsiveness, and minimal supervision.

Contribute to team coordination and process consistency.

Manage Outlook calendars across multiple time zones, including conflict resolution and prioritization.
Provide quick availability to other Executive Assistants and resolve routine scheduling changes.
Coordinate meeting logistics, video calls, meeting rooms, guest registrations, restaurant bookings, and calendar updates.
Address administrative queries, coordinate agendas and meeting materials, and track follow-ups.

Manage domestic and international travel planning, visa coordination, itineraries, policy compliance, and travel issue resolution.
Maintain travel plans in calendars and communicate them clearly to travelers.
Handle travel changes, cancellations, visa follow-ups, travel documentation, and logistics queries.
Maintain monthly travel expense sheets, track receipts, reconcile expenses, validate project codes, and coordinate submissions.

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