UKLO Office Administrator

About Us

About the Role

Key Responsibilities

• As part of the UK Liaison Office team:
• Oversee approximately 50 local furnished apartments. Maintain frequent contact with letting agencies, concierges, and local tradespeople to resolve emergency maintenance, furniture, and appliance issues. Attend appointments and follow up on all issues.
• Manage keys and physically meet all visitors for the two main annual student intakes and exits (September and January). Provide guidance and support to help young researchers transition smoothly to living abroad.
• Financial administration duties include processing and paying invoices from various suppliers and letting agencies, with all data entered directly into the CERN system.
• Manage the global health insurance provisions for UKRI-funded students and UK university staff on long-term attachments worldwide, liaising directly with insurance brokers and UK institutes.
• Act as a first point of contact for UK institute visitors to CERN, providing guidance and support where necessary.
• Support the Head of the office with daily activities.

The following essential criteria will be assessed at shortlisting (S), interview (I) or both (S&I)

Employee Benefits

• A cost-of-living allowance is associated with the role while the individual is based at CERN.
• We are offering a 23 month position with a whole host of benefits including:
• 30 days' holiday (in addition to 10.5 bank holidays and privilege days).
• Flexible working hours.
• An excellent defined average salary pension scheme.
• Employee shopping/travel discounts.
• Excellent learning and development opportunities.
• We are committed to sustaining a diverse and inclusive workforce. We are invested in creating an environment that is welcoming and supportive of all, to help us achieve the highest possible standards in our work and organisation together. In this regard, we encourage applications from under-represented groups.
• UKRI is an Equal Opportunity and Disability Confident Employer.
• If you are based outside of the UK, UKRI may cover some of the costs of moving to the UK for the initial period before deployment to Geneva. This should be discussed with the hiring manager during the hiring process.
• You will be required to complete an initial period of employment in the UK before being posted to CERN, so candidates must have the right to work in the UK for the duration of the contract to be considered for this role. Visa sponsorship is therefore not provided.
• The international posting is subject to meeting host country and UKRI eligibility criteria, and a Global Staff Mobility assessment may be required.

Company

How we support EDI in the workforce

Disability Confident Employer

How to apply

• Online applications only preferred for this role. Please submit a CV and covering letter which clearly outlines how you fulfil the criteria specified along with your motivation for UKRI and the role. Ensure that the job reference number is included in the filename description of each document uploaded. Note that failure to address the above criteria or submit an application without a covering letter may result in the application not being considered.
• UKRI seeks to ensure it creates and maintains a system of openness, fairness and inclusion – a collaborative, trusted environment, which is attractive to and accessible to everyone who is interested in developing their career with us.
• Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be rejected and internal candidates may be subject to disciplinary action.
• As part of the pre-employment checks there is a requirement to undergo Baseline Personnel Security Screening. BPSS is a pre-condition of employment and failure to achieve it may mean that the employment offer is rescinded. UKRI reserves the right to run, or re-run, security clearance as required during the course of employment.