Training Materials Admin II- MYR

Smart1 Management Solutions is a premier women-owned small business (8a) that provides technical and management expertise to support mission critical objectives.

We partner with federal, state, and local agencies to solve their challenges and deliver solutions that generate the most value.

We are currently looking for a Training Materials Administrator (TMA) to join our Controller Training Solutions (CTS) team, partnering with SAIC at the Jacksonville ATCT (ZJX) supporting air traffic controller training services for the Federal Aviation Administration (FAA).

The Training Materials Administrator is responsible for a variety of administrative and clerical duties necessary to run an organization. These duties include but are not limited to: (1) performing and coordinating office administrative activities including storing, retrieving, and integrating information for dissemination to staff and clients (2) appropriately and confidentially, when necessary, accessing, entering, and extracting information from designated government databases and (3) occasionally coordinate travel arrangements, as well as process payroll and approve timesheets.

The ideal candidate must possess a strong working knowledge of a variety of office equipment, such as fax machines, photocopiers, scanners, and videoconferencing and telephone systems, and be proficient with computers to create spreadsheets, compose correspondence, manage databases; and create error-free reports and documents.

Additional duties may include, but need not be limited to

• Performing and coordinating an office’s administrative activities
• Negotiating with vendors to purchase supplies, manage areas such as stockrooms and retrieve data from various sources
• Serve as information and communication managers for an office
• Plan/schedule meetings and appointments
• Organize and maintain paper and electronic files
• Manage projects, conduct research, and disseminate information by using the telephone, mail services, websites, and e-mail.
• Monitor administrative activities, and ensure compliance with administrative procedures, rules, regulations, and statutes.
• Review the efficiency of administrative procedures within the office and recommend improvements.
• Monitor expenditures and receipts; ensuring expenditures are coded in compliance with funding source restrictions and tracking requirements. Recommend solutions for problems or unique situations to the supervisor.