Training Administrative Assistant

At Baffinland, we work and live beyond the Arctic Circle, mining iron ore at our Mary River Property, located in the Qikiqtani Region of Nunavut on Baffin Island; one of the world’s most captivating and seldom seen destinations.

We are a unique company with a strong management who have amassed specialty experience on northern mining projects through all phases of Inuit consultation, permitting, construction and operation.

Our workforce brings together the modern practice of safe, sustainable mining and the enduring value of a traditional culture, which is rapidly advancing.

The result is a work and community experience you won't find anywhere else.

We are looking for people ready to share, build, and grow with our company.

Reporting to the Training Superintendent/Manager, the Training Administrative Assistant will support all matters related to Baffinland training and documentation.

The admin will process data in the Learning Management System (LMS) following protocols in place and manage record keeping of training documentation.

They will work in close contact with the Training Teams to receive all training documentation

• Data entry of training record in the LMS (Cognibox) and other tracking spreadsheets/tools as per protocol.
• Organize and maintain digital copies of training records on the department network by scanning and filing documents.
• Update LMS as per monthly HR list to ensure accurate data for IIBA reporting
• File and archive hardcopy documentation.
• Update Orientation tracker for LMS E-learning completions as requested by supervisor.
• Create new trainee employee profiles on LMS and assign required courses
• Create Orientation requirements sheets for newcomers arriving on site and organize associated paperwork.
• Review and audit PMGC training request dashboard for anomalies, such as duplicate entries
• Adjust the date range available for employee’s who have left site without completing the training requested to ensure visibility in the system.
• Generate reports from LMS and other systems for department use.
• Assist trainees in the computer lab for computer-based training, including password resets, logging in, printing certificates