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Trading Operations Manager

Alpaga Trading LLC
Dubai, UAE
Full Time
Manager
Today
Contract AdministrationTrade DocumentationShipping CoordinationLogisticsTrade FinanceLetters of Credit
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Contract AdministrationTrade DocumentationShipping Coordination
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Company Description

  • Alpaga Trading LLC is an international trading company specializing in African agricultural commodities, including cashew nuts, sesame seeds, cocoa, peanuts, soybeans, rice, sugar, edible oils, and natural rubber.
  • With over 15 years of experience, the company focuses on delivering high quality products to global markets.
  • Alpaga Trading LLC leverages an integrated network of producers and local partners to ensure premium sourcing from key African growing regions.
  • With offices in Geneva and Dubai, the company operates close to both the value chains and major international trading hubs.

Position Summary

  • Alpaga Trading is seeking an experienced Trading Operations Manager to oversee the operational execution of international commodity trading transactions.
  • The successful candidate will work alongside our Senior Traders to ensure the seamless execution of trades from contract conclusion through final payment and cargo delivery.
  • This role is responsible for managing all post trade activities, including contract administration, trade documentation, shipping coordination, trade finance documentation, logistics follow up, and communication with suppliers, buyers, banks, inspection companies, shipping lines, and internal depart

Key Responsibilities

  • Manage the operational execution of international commodity trading transactions from contract signature to completion.
  • Work closely with Senior Traders to execute purchase and sales contracts efficiently and accurately.
  • Prepare, review, and issue contracts, addendums, invoices, debit notes, commercial invoices, packing lists, certificates, and other trade documentation.
  • Monitor contract performance and ensure all contractual obligations are fulfilled within agreed timelines.
  • Coordinate with suppliers, buyers, freight forwarders, shipping lines, warehouses, inspection companies, fumigation companies, and customs brokers.
  • Liaise with banks regarding Letters of Credit (LC), Documentary Collections (CAD), Telegraphic Transfers (TT), and other trade finance instruments.
  • Monitor vessel nominations, shipment schedules, loading operations, discharge, and cargo delivery.
  • Ensure all shipping documents comply with contractual, banking, and regulatory requirements.
  • Coordinate inspection activities with SGS, Intertek, Bureau Veritas, Cotecna, and other inspection agencies.
  • Maintain accurate trade files and operational records for every transaction.
  • Track cargo movements and proactively resolve operational issues that could impact execution.
  • Support the commercial team in managing claims, shortages, quality disputes, delays, demurrage, and contractual amendments.

Required Experience

  • Minimum 8–12 years of experience in international commodity trading operations.
  • Proven experience handling agricultural commodities such as sugar, rice, soybeans, sesame, cashew nuts, pulses, coffee, cocoa, edible oils, or similar products.
  • Strong understanding of international shipping, logistics, and supply chain operations.
  • Extensive knowledge of international trade documentation.
  • Practical experience with Incoterms (FOB, CFR, CIF, FCA, etc.).
  • Strong understanding of Letters of Credit (LC), Documentary Collections (CAD), TT payments, and trade finance.
  • Experience working with international banks, inspection companies, shipping lines, and freight forwarders.
  • Knowledge of GAFTA, FOSFA, FCC, and international commodity trading rules is highly preferred.

Qualifications

  • Bachelor's degree in International Trade, Supply Chain, Logistics, Business Administration, Commerce, or a related field.
  • Professional certifications in international trade or logistics are an advantage.

Skills & Competencies

  • Excellent organizational and project management skills.
  • Exceptional attention to detail and documentation accuracy.
  • Strong analytical and problem solving abilities.
  • Ability to manage multiple international transactions simultaneously.
  • Excellent communication and stakeholder management skills.
  • Advanced proficiency in Microsoft Excel and Microsoft Office.
  • Experience with ERP systems or commodity trading software is preferred.
  • Fluent in English (spoken and written). Additional languages such as French, Hindi, or Arabic are considered an advantage.

Personal Attributes

  • Highly organized and process driven.
  • Strong sense of accountability and ownership.
  • Calm under pressure and able to meet tight deadlines.
  • Proactive, resourceful, and solutions oriented.
  • High ethical standards with the ability to handle confidential commercial information.
  • Strong team player capable of working across multicultural and international environments.

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