Trade License Renewal Helper / Studio Assistant / Inventory Clerk

Role Overview

Work Arrangement

• Location is stated as United Arab Emirates with a fully remote work arrangement.
• Employment type is stated as part-time.

Licensing and Document Administration

• Track license expiry dates, renewal deadlines, permits, establishment cards, tenancy-related documents, and other business records.
• Prepare, organize, scan, file, and maintain renewal documents, trackers, submissions, payment confirmations, correspondence, and supporting records.
• Coordinate with business owners, PROs, consultants, government-service providers, and internal departments.
• Follow up on missing documents, signatures, approvals, payments, and information and escalate complex regulatory matters to authorized professionals.

Studio Operations

• Assist with studio administration, scheduling, calendars, room bookings, equipment availability, supplies, reception, customer service, communications, and appointments.
• Coordinate with staff, contractors, suppliers, clients, visitors, and service providers.
• Prepare workspaces, meeting areas, equipment, materials, and production requirements and maintain booking, visitor, task, and operational records.
• Monitor studio supplies and report shortages, damaged equipment, and maintenance requirements.

Inventory and Reporting

• Receive, record, label, organize, store, and verify inventory, equipment, materials, and supplies against purchase orders and delivery documentation.
• Record product codes, descriptions, quantities, units, condition, storage locations, receipt dates, stock movements, returns, adjustments, and damaged items.
• Conduct stock counts and reconcile physical inventory with system records, investigating discrepancies.
• Monitor minimum stock levels and coordinate with purchasing, warehouses, logistics, finance, suppliers, and studio teams.
• Prepare reports on license renewals, studio activities, inventory levels, stock movements, and outstanding tasks.

Controls and Compliance

• Maintain electronic and physical filing systems and support internal audits, documentation reviews, stock inspections, and operational quality checks.
• Protect confidential business, licensing, supplier, customer, financial, employee, and inventory information.
• Follow document-control, inventory-control, data-protection, workplace-safety, licensing, and applicable UAE regulatory procedures.
• Identify opportunities to improve renewal tracking, document organization, studio coordination, inventory accuracy, and operational efficiency.

Qualifications and Experience

• A Bachelor’s degree or equivalent in Business Administration, Public Administration, Logistics, Supply Chain, Operations, or a related field is preferred.
• 3+ years of experience in administration, licensing support, PRO services, studio operations, inventory control, logistics, or general administration is preferred.
• UAE trade-license renewal, business-document administration, UAE licensing procedures, government portals, and corporate documentation experience is advantageous.
• UAE or GCC experience in corporate services, creative studios, retail, logistics, trading, real estate, hospitality, or professional services is advantageous.

Skills and Systems

• Excellent spoken and written English communication, strong organization, multitasking, prioritization, follow-up, problem-solving, record management, and attention to detail are required.
• Proficiency in Microsoft Excel, Word, Outlook, Google Workspace, ERP, inventory, document-management, and business-administration systems is required.
• Experience with SAP, Oracle, Microsoft Dynamics, Odoo, Zoho, SharePoint, or comparable platforms is advantageous.
• Additional languages including Arabic, Hindi, Urdu, Mandarin, French, or Russian are advantageous.
• Licensing, PRO, logistics, inventory, project-management, or administrative certifications are advantageous but not required.

What the Organization Offers

• Flexible part-time remote work in a business and operations-support environment.
• Competitive compensation aligned with experience and responsibilities.
• Exposure to business owners, government-service providers, suppliers, creative teams, logistics partners, finance departments, and operational stakeholders.
• Professional development and continuous learning across administration, licensing, inventory technology, document management, and operational processes.